Accounts Payable

Essential Functions

• Maintain good office organization.
• Issue accurate and timely preparation and distribution of reports.
• Handle daily accounting duties to include posting, verification, analysis and assisting the Director of Finance.
• Ensure that all purchase orders are matched with invoices, check quantities and prices with purchase order, obtain the proper approvals and check invoice extensions.
• Answer all phone calls by stating department and name.
• Input all approved invoices into the computer ensuring proper coding and the correct payment schedule is maintained.
• Printing of all checks, attaching appropriate invoices for backup and checking that two signatures are on all checks prior to mailing.
• Check the vendors monthly statements to ensure that we have processed and paid all outstanding invoices.
• Maintain a daily cash balance on all accounts.
• Issue manual checks after obtaining approved invoices or check request.
• Answer all request on vendors credit applications.
• Ensure that the MAS
  90 files are backed up nightly and the complete system on a period basis.
• Run period end accounts payable reports aging, check history, trial balance and any other reports required.
• Be able to use MAS
  90 system for all payables functions.
• Willing to be cross-trained on other accounting functions not just the ones that directly relate to your position.
• Read and comply to all the policies and procedures listed in the H.E.I. Accounting.

• Policies and Procedures Manual.
• Perform any special task or projects as requested.
• Responsible for knowing hotel emergency procedures.
• Perform all duties in a safe way in order to protect both guest and fellow employees.
• Adhere to all hotel policies and procedures and all changes that may occur.
• Carry out a reasonable request by management that I am capable of performing.
• Audit and distribute payroll checks on Wednesday.
• Open and distribute mail and statements after researching.
• Do control log daily.
• Fridal ASAP checks only.
• Process and do collections on all returned checks.
• Research and answer any credit card inquiries daily.
• Any other request from controller or assistant controller.
• Balance out, clean up around your desk daily.

• In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to vary depending upon the particular requirements of the hotel.
• Handle special project assignments as requested by the Controller.

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
• Good working knowledge of Hospitality accounting systems.
• Ability to read, write and speak the English language to communicate effectively.
• Ability to exercise judgement in evaluating situations and in making sound decisions.

• Education:
  
  High School diploma and/or any other combination of education and experience that provides the required knowledge, skills and abilities.
• Experience:
• Licenses or certificates:
  None.
• Grooming:
  All employees must maintain a neat, clean and well-groomed appearance (specific standards available).
• Other:
  Additional language ability preferred.

The hotel functions seven (7) days a week and twenty-four (24) hours per day. All employees, both management and hourly, must realize this fact and be aware that at times it may be necessary to move an employee from their accustomed shift as business demands. Quality is never an accident. It is always the result of our conscious effort. All associates, therefore, are to provide a QUALITY PRODUCT and HOSPITABLE SERVICE the first time.

This guarantees a satisfied guest who will keep returning.