Co-op Student, Financial Services; Temporary Aide

Job Description - Co-op Student, Financial Services (Temporary Aide) (230023)

Title: Temporary Aide - Financial Services Co-op

Position Function: This internship works closely with and under the direction of the Financial Services Leadership Team on various projects to learn and gain exposure to Finance and other departments within the organization.

Essential Performance Responsibilities:

• Performs Month End Close activities including fixed assets, balance sheet reconciliations, projects & grants subledger, and month end journal entry preparation.
• Prepares journal entries for schools and programs.
• Prepares audit work papers and completes GAAP & GASB yearend journal entries.
• Develops effective and meaningful financial reports.
• Compiles data for the district’s annual budget submission to respective governing bodies.
• Reconciles human capital budgets with enrollment schedules.
• Monitors district budgets, and makes recommendations for cost savings or appropriate funding sources.
• Assists in collecting data and graphing information for completion of ad hoc reporting requests as needed.
• Performs internal audits on expenditures.
• Creates training materials for auditors and bookkeepers.
• Completes organizational tasks for journal entry and audit backup.
• Works proactively as an essential member of the accounting and finance division.
• Assists with other daily functions of finance division as needed.

Additional Duties:

• Assists with additional duties as assigned by Supervisor.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machines.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands, Work Hazards:

• Work in standard office and school building environments.
• Additional demands upon request of Supervisor.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively both verbally and in writing, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information.
• Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion.
• Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines.
• Ability to write with remarkable clarity and consistency.
• Ability to provide the highest level of customer service.
• Displays eagerness and the ability to learn new methods, procedures, and techniques.
• Displays a significant degree of professionalism and confidentiality.
• Ability to plan and organize effectively to achieve greater results.
• Ability to conform to proper standards of professional dress and appearance.

Interrelations: Contact with personnel within the district and with customers and vendors. Will be working with moderate supervision of the department supervisor in order to sufficiently complete day-to-day tasks. Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. Must exhibit a professional manner and maintain a positive attitude with all customers and colleagues.

Qualification Profile:

• High School Diploma or GED equivalent is required.
• Working toward a Bachelor's degree with Accounting or Finance emphasis.
• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing.

FLSA Status: Non-exempt

Alvin

E. Morris Administrative Center (AMAC)