Project Assistant

Project Assistant

Terracon is inviting applications for the Project Assistant role. This position supports project delivery, document control, and client communications to ensure a great client experience.

• Assist the project/program manager with resource management and assignment.
• Collaborate with financial analysts/accountants to collect and enter information supporting project/program details, including timelines, budgets, schedules, proposals, contracts, and deliverable dates within applicable process systems.
• Draft report deliverables and proposal materials for the project team.
• Manage fee estimates and change orders in partnership with financial analysts/accountants and the project team.
• Perform data entry updates to documentation and systems such as Terra Net and CRM.
• Support management of Project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Answer questions from Operations regarding Terracon client programs and system use.

• Provide document control per established processes to ensure quality standards and project requirements are met.
• Offer administrative support to the project team, Operations, National Accounts, or Sectors.
• Maintain project/program details in spreadsheets or other tracking systems, including timelines, budgets, schedules, proposals, and deliverable dates.

• Update project/program team leaders on client deliverables, status, and financials.
• Assist with updates to Terra Net and/or CRM.
• Support proposal and project registration setup as needed.
• Maintain and update the Program Manual or related documents.
• Help develop client communication plans and track project milestones.
• Prepare specific written report sections, drawings, and attachments.
• Draft proposals and fee estimates for standard or routine projects.
• Create, track, and maintain change orders.
• Assist with project registration and invoicing tasks.
• Maintain an inventory of contracts for each project, ensuring signed copies are on file.
• Respond to requests for information regarding design changes.
• Help with utility locating services and clearances when directed.
• Carry out engineering support tasks such as drafting boring and test pit directives, preparing logs, coordinating drilling, and field classification of soil and rock samples.
• Schedule and communicate with the client regarding report status and delivery schedules.

• Maintain and update project‑level Compass data.
• Train and coach project managers and team members on Compass use to enhance the client experience.

• Follow safety rules, guidelines, and standards for all projects and participate in pre‑task planning.
• Maintain quality standards across all projects.
• Perform other duties as assigned.

• High school diploma with a minimum of 2 years of related experience.
• Associate or bachelor’s degree in a related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred if applicable.
• Proficiency in Microsoft Office applications.
• A valid driver’s license with an acceptable violation history may be required.

Terracon is a 100 % employee‑owned multidisciplinary consulting firm with over 8,000 professionals across more than 200 locations nationwide. Founded in 1965, Terracon specializes in environmental, facilities, geotechnical, and materials services. Its growth stems from a culture of excellence, client service, and continuous career development.

Terracon is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran, and disabled candidates to apply. We do not discriminate against any applicant or employee based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, or military status.

• Entry level

• Full‑time

• Administrative

• Civil Engineering