Executive Assistant

This job was posted by  For more information, please see:  Greater Wichita YMCA.

Executive Assistant

Chief Operating Officer (COO)

Exempt

July 2025

The Executive Administrative Assistant provides support and assists the COO with high-level administrative functions, operational duties, meeting support and documentation, and special projects.

• Bachelors degree or equivalent experience in communication, business, or related field
• Demonstrated skills in customer service, public relations, organizational skills, communications, supervision, computer knowledge, file maintenance and bookkeeping/accounting experience
• Experience in office/administrative support. Additional experience with boards and committees is preferred
• Demonstrated professionalism in both attitude and appearance

• Visual, auditory, and verbal ability to communicate effectively with people and monitor property and activity
• Ability to perform light physical activity
• Ability to lift 35lbs and sit for extended periods of time; occasionally stoop/bend
• Maintain a neat and professional appearance at all times

• Strong communication skills, with excellent written and oral communication skills
• Work as a team player
• Ability to maintain confidentiality
• Ability to work accurately at a fast pace
• Ability to simultaneously manage multiple priorities
• Ability to meet deadlines
• Ability to work with minimal supervision
• Detail oriented
• Must attend New Employee Orientation within 30 days of hire
• Work a schedule that reflects the needs of the COO, and this could include evenings and weekends

• Uses high levels of discretion and independent judgement in handling confidential and sensitive information in connection with job duties.
• Provides clear and concise communication, utilizing various media types, to board members, staff, vendors, and other important community leaders.
• Manages the COO's operational calendar.
• Manages and coordinates arrangements for meetings of various committees, task forces, and groups.
• Manages and coordinates various projects and tasks to assist in the development of plans supporting the overall operations of the association.
• Maintains up-to-date and accurate information in multiple databases for various reports and presentations.
• Types minutes for board, committee and other assigned meetings.
• Prepares and edits important correspondence, communications and presentations.
• Maintains meticulous records and obtains requested information, documents and reference materials.
• Other duties as assigned.

EFFECT ON END RESULT:
The COO and the operations team is supported and coordinated for the highest level of performance and support to the branches.