Receptionist, Administrative​/Clerical

Customer Service

• Answer and Route Incoming Phones Calls
  • Announce Caller to Staff Member before transferring call
  • Transfer caller to voicemail if staff member not available
• Greet clients, vendors, contractors and other visitors upon arrival
• Serve Beverages (Coffee, Tea, Water, Soda, and Sometimes Alcoholic Beverages)
• Show Guest to Meeting Rooms
• Politely, but firmly dismiss transient/homeless if they enter lobby area

• Keep general office, conference rooms and coffee bar/ kitchen areas tidy
• Make Coffee/Tea
• Keep Refrigerators Stocked with Soda and Bottled Water
• Keep Copy Machines stocked with paper
• Keep storage cabinets/ drawers stocked with kitchen supplies (plates, cups, utensils, etc.)
• Maintain Office & Kitchen supply inventories (based on standard lists) and process monthly order with vendor
• Order catering for weekly management and office meetings, monthly partner meetings and as needed for other special events/ meetings
• Assist with office clean-up efforts for special events (example: annual open house)

• Process incoming shipments and mail
• Prepare outgoing shipments
• Send print requests to vendors with accurate printing/binding/delivery instructions
• Order interior finish samples from vendor website for interior designs department
• Manage education lunch schedules w/ various vendors (one per month)
  • Assist education presenters with meeting set up/ basic AV Connections (more complicated connections handled by IT staff)
• General typing including transmittals, field reports, punch lists (may be transcribed from recorded audio), letters, specification manuals (editing standard forms) and some spreadsheet work
• Receive and route shop drawings/submittals to project teams
• City of Wichita (or other jurisdictional authority) permit drawings submittal via web portal
• Provide occasional back-up clerical assistance to administrative assistant

• Excellent Customer Service and friendly, positive attitude
• Organized, accountable, punctual and detail oriented
• Professional demeanor and appearance per dress code
• Mature and solid work ethic
• Team oriented
• Typing at least 50 wpm
• Proficient in Microsoft Word and Outlook required
• Experience in Excel creating basic spreadsheets and simple formulas a plus
• Experience in Bluebeam (PDF program similar to Abode Acrobat) a plus
• Ability to adapt to change
• Ability to lift heavy weights (large drawing sets, brick & tile samples)
• Availability for overtime as work dictates
• Experience in designs or construction beneficial
• Some college preferred

M-F 8:30am - 5pm with half-hour lunch or 8:00am - 5:00pm if 1 hour lunch preferred