Administrative Assistant - Community Development

JOB RESPONSIBILITIES

• Accurately and efficiently enter outreach program enrollment forms in a usable data system
• Track outreach program enrollment and participation
• Run program participation reports
• Maintain spreadsheets and files on program expenses, budgets, invoices, etc.
• Track grant budgets and outcomes
• Assist with the daily bus schedules
• Record and type team and board meeting minutes and other meetings as assigned
• Maintain branch calendar
• Set up all community and board meeting logistics; room, food, copies of materials, AV equipment
• Serve as Strong Community Administrator during the campaign; attend meetings, maintain donation records, mailings, assist with special events, etc.
• Printing, typing, and organizing all work assigned by Branch Administration
• Administer branch new hire process and other HR items as assigned
• Enter and track POs and invoices for accurate accounts payable
• Assist Branch Administration in risk management and accident/incident forms
• Maintain a clean work and office space for maximum efficiency and work capacity
• All other duties as assigned

EFFECT ON END RESULT: Ensure the smooth operations in all daily functions for the branch, financial documentation is reliable and current for supporting grants, and efficient systems are in place to support program operations.

• Minimum age of 21
• Relevant education or experience in office management, data entry and support

• Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand and/or sit for extended periods of time, walk, lift and/or move up to 30 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
• Must have ability to communicate effectively; both orally and in writing
• Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
• Must be detail oriented and exhibit a high degree of accuracy and alertness
• Must exhibit initiative in the absence of supervision
• Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
• Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
• Must possess ability to exercise high levels of discretion and confidentiality
• Must present a neat and professional appearance at all times

• Commitment to the YMCA mission, vision and values
• Must attend New Employee Orientation within 30 days of hire
• Complete CPR/AED, First Aid, and O2, in accordance with Conditions of Employment
• Learn all emergency procedures and action plans for the branch
• Understand and abide-by all policies and procedures as set forth by the association
• Work a schedule that reflects the needs of the branch