Administrative Specialist II

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Administrative Specialist II page is loaded## Administrative Specialist II locations:
Main Campus time type:
Full time posted on:
Posted Todayjob requisition :
R0006868
** Job Summary
** The Administrative Specialist II provides administrative and operational support for the Dendritic Institute, ensuring smooth execution of its projects, events, communications, and reporting activities through administrative support.
** Job Description
** Typical duties may include but are not limited to:
* Serves as a primary public contact, responding to inquiries via email, phone, mail, and in person, and ensure compliance with institute policies and procedures.
* Provides advanced administrative support, including managing calendars, scheduling, screening communications, and greeting visitors.
* Coordinates travel arrangements, processes reimbursements, and manages related logistics for faculty, staff, and guests.
* Prepares, reviews, and processes human resources documents; assists with employment administration, onboarding, payroll certification, and leave tracking in coordination with the HR department.
* Supports purchasing and fiscal functions by obtaining quotes, processing purchase orders, maintaining records, reconciling expenditures, and assisting with budget monitoring and fiscal reporting.
* Establishes and maintains efficient filing and recordkeeping systems, both electronic and physical, including databases and document workflows.
* Drafts and prepares correspondence, reports, presentations, meeting agendas, minutes, and other professional documents.
* Coordinates communications between the Director, committees, affiliates, boards, campus partners, and external stakeholders.
* Collaborates with campus departments, faculty, and external partners to advance institute goals and support joint initiatives.
* Assists in grant application preparation, progress reporting, and funding documentation.
* Maintains and updates the institute’s website, newsletter, social media channels, and promotional materials.
* Organizes and provides logistical support for events, workshops, forums, and guest visits, including registrations and hospitality.
* Supports project management by tracking timelines, deliverables, and progress against key performance indicators.
* Contributes to student engagement activities and internship coordination.
* Oversees office supply inventories and serves as a liaison for space, equipment, and facilities issues.
** Additional Responsibilities:
*** Other job-related duties as assigned.
** Additional

Job Description
***
* Required Qualifications:

*** This position requires a high school diploma and six years of full-time experience directly related to the job functions.
* Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
* Any appropriate combination of relevant education, experience, and/or certifications may be considered.
*
* Preferred Qualifications:

*** Bachelor's Degree from an accredited institution in Business Administration, Communications, Computer Science, or
* Three years experience in administrative support or program coordination in higher education, nonprofit, or research settings.
* Experience in project management and event planning.
* Experience supporting STEM-related teams, projects, or departments.
* Experience with Workday.
* Project Management certification, such as CAPM or PMP.
* Event planning or administrative professional certification.
** Knowledge, Skills, & Abilities:
*** Knowledge of general office procedures.
* Knowledge of generally accepted accounting procedures and principles.
* Excellent interpersonal, verbal, and written communication skills.
* Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to operate personal computers with proficiency and learn new applications and systems.
* Ability to use project management tools (e.g., Trello, Asana) and perform basic data analysis.
* Ability to use digital platforms including event registration systems,…