Administrative Assistant

The Administrative Assistant supports daily office operations and administrative functions at Cochener Garvey Capital Partners, including meetings and events coordination, travel and logistics for quarterly Board of Directors meetings, and assistance with HR, Payroll, and Accounting tasks. The role requires high organization, detail orientation, and strong interpersonal and communication skills to work with leaders, board members, staff, and external partners.

This part‑time position offers approximately 20 hours per week with flexible office hours.

• Monitor and distribute incoming daily mail for the building.
• Prepare and process daily check deposits by logging and depositing checks remotely for CPI and affiliated entities.
• Order office supplies and coordinate equipment maintenance.
• Coordinate comprehensive travel arrangements for quarterly Board of Directors meetings, including airfare, hotel accommodations, ground transportation, itineraries, and activities. Serve as primary point of contact for board members.
• Support Corporate Governance & Records: prepare annual officer and director election materials, distribute documents for execution, track completion, maintain and update corporate governance records, written consents and meeting minutes related to routine corporate actions.
• Assist HR and Payroll team with office events: schedule meeting spaces, catering, activities, event logistics, create and distribute communications, coordinate vendors, arrange minimal travel and transportation, assist with event set‑up and clean‑up.
• Track wellness reimbursements.
• Follow‑up with new hires regarding outstanding onboarding paperwork.
• Organize and lead the annual United Way campaign for the building, including planning, coordinating with the United Way director, managing communications, collecting and tallying pledges, coordinating foundation matching, and communicating results.
• Scan, organize, and maintain Foundation charity receipts for the tax department.
• Perform additional administrative and accounting tasks as assigned.

• High school diploma or equivalent required; associate degree or additional administrative training preferred.
• Minimum 2 years of experience in an administrative, office support, or coordinator role, with executive‑level travel coordination strongly preferred.
• Demonstrated ability to coordinate detailed travel arrangements, including flights, lodging, transportation, itineraries, and schedule changes.
• Strong interpersonal skills and ability to communicate professionally with Board members, senior leadership, staff, and external vendors.
• Excellent written and verbal communication skills, with clear, timely follow‑up and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology.
• High level of discretion and professionalism when handling sensitive or confidential information.
• Strong organizational and time‑management skills, managing multiple priorities and deadlines.
• Ability to work independently while collaborating effectively within a team‑oriented environment.
• Flexible, service‑oriented mindset with willingness to assist across administrative, event, and office support functions.

CGCPI is committed to providing equal opportunity in employment for all people without regard to race, color, religion, age, gender, sexual orientation, marital status, gender identity, national origin, disability, military service, or any other attribute protected by law.

• Entry level

• Part‑time

• Administrative
• Industries – Wholesale Building Materials