Firm Support Specialist - Receptionist

Firm Support Specialist I - Receptionist

Firm Support Services at Forvis Mazars keep the firm running smoothly by delivering essential administrative support. Their work ensures operational efficiency, allowing teams to focus on their core goals. By maintaining a professional, well-organized environment, they play a key role in advancing the firm's mission and success.

What You Will Do:

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards.

The essential duties and responsibilities include, but are not limited to, the items listed below. Other duties may be assigned as necessary.

• Handle incoming phone calls for the Wichita office and related switchboard tasks with lasting, positive impression of the Firm
• Greet guests with lasting, positive impressions of the Firm
• Handle all aspects of incoming and outgoing mail and packages
• Help keep break rooms presentable by making coffee, restocking coffee supplies, as well as other tasks, as needed
• Ensure a clean, organized and efficient office environment
• Assist with planning and execution of local events, meetings, and/or conferences.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• When needed, finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
• When needed, print documentation and bind for client delivery
• Complete special projects as assigned

Minimum Qualifications:

• High school diploma or equivalent
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Associate's Degree
• 1+ year of related administrative experience