Executive Assistant To CEO

Position Overview

The Executive Assistant will provide comprehensive administrative and strategic support to the CEO of a dynamic manufacturing company. This role serves as a trusted partner to the CEO, managing complex schedules, facilitating communication across all levels of the organization, and ensuring the efficient operation of the executive office.

• Executive Support & Calendar Management
  • Manage and prioritize the CEO's complex calendar, scheduling meetings, appointments, and travel arrangements with discretion and foresight
  • Anticipate scheduling conflicts and proactively resolve issues before they arise
  • Coordinate executive meetings including agenda preparation, material compilation, and follow-up action items
  • Screen and prioritize incoming communications, determining urgency and appropriate response channels
• Communication & Liaison
  • Serve as primary point of contact between the CEO and internal/external stakeholders
  • Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO
  • Facilitate communication flow between the CEO and senior leadership, plant managers, and department heads
  • Manage confidential and sensitive information with the highest level of discretion
• Meeting & Event Coordination
  • Organize and coordinate executive leadership meetings, board meetings, and company-wide events
  • Prepare detailed meeting materials, presentations, and briefing documents
  • Attend meetings as needed to capture action items and ensure timely follow-through
  • Coordinate site visits to manufacturing facilities and vendor locations
• Project Management & Special Initiatives
  • Lead and support special projects as assigned by the CEO
  • Track progress on key initiatives and provide status updates
  • Conduct research and analysis to support strategic decision-making
  • Coordinate cross-functional teams to execute CEO priorities
• Operational Excellence
  • Manage expense reports, invoices, and budget tracking for the executive office
  • Maintain organized filing systems for both digital and physical documents
  • Develop and implement processes to improve efficiency in the executive office
  • Coordinate travel logistics including complex domestic and international itineraries

• Bachelor's degree or equivalent experience
• 3-5+ years of experience supporting C-level executives, preferably in manufacturing or industrial sectors
• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to handle confidential information with discretion
• Professional demeanor with strong interpersonal skills

• Experience in manufacturing, industrial, or production environments
• Familiarity with ERP systems and project management software
• Knowledge of manufacturing processes and terminology
• Experience coordinating board meetings and investor relations activities

• Proactive problem-solving and critical thinking
• Exceptional attention to detail and accuracy
• Ability to work independently with minimal supervision