Bookkeeper

Description

Position Purpose

The Bookkeeper is responsible for accounts payable processing and supporting general bookkeeping functions for multiple clients. This role focuses primarily on vendor management, invoice processing, and payment accuracy, while collaborating closely with Accounting Managers and team members.

This role supports multiple clients simultaneously in a firm-style accounting environment. Success in this position requires strong organization, comfort switching between clients and systems, and the ability to manage recurring deadlines across different engagements.

This role is best suited for someone who has worked in an accounting firm, outsourced accounting group, or other multi-client environment and enjoys variety, structure, and client-facing work.

The working title for this position within the company will be Accounting Assistant to maintain consistency across the department. The external posting title (Accounts Payable Specialist) is used to reflect the focus and scope of the role for recruiting purposes.

Essential Functions for Accounts Payable Specialist

• Accounts Payable Responsibilities:
  • Enter and/or import vendor invoices and validate accuracy
  • Code invoices to appropriate accounts and posting dates
  • Process vendor payments (checks, ACH, EFTs)
  • Maintain vendor records, including W-9s and tax classifications
  • Respond to client inquiries in a timely manner
  • Reconcile vendor statements and resolve discrepancies
  • Prepare annual 1099s for applicable vendors
• General bookkeeping support (add for bookkeeper role):
  • Prepare balance sheet supporting schedules and reconciliations
  • Perform bank reconciliations
  • Prepare and file sales and use tax returns
  • Support general ledger entries as needed
  • Respond to client inquiries in a timely manner
  • Collaborate with team members on shared clients
  • Cross-train and provide coverage for teammates as needed
  • Assist with special projects and process improvement initiatives

Requirements

• High school diploma required; college coursework or degree in accounting or finance preferred
• 2+ years of experience in accounts payable, bookkeeping, or accounting support roles
• Experience with accounts payable processing and basic accounting processes
• Proficiency in Microsoft Excel (basic formulas and formatting required; advanced skills such as pivot tables preferred)
• Experience using accounting software and ability to work across multiple systems
• Strong attention to detail with excellent organizational and time-management skills
• Ability to manage multiple clients and competing deadlines
• Excellent verbal and written communication skills
• Professional demeanor with strong confidentiality and integrity
• Comfortable working in a collaborative, team-focused environment
• Ability to adapt to change and perform well in deadline-driven situations