Program Specialist II - Medical Staff Coordinator

Overview

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Program Specialist II - Medical Staff Coordinator
Job Title: Program Specialist II
Agency: Health & Human Services Comm
Department: Develop Mntl Education
Posting Number: 13414
Closing Date: 02/17/2026
Posting Audience: Internal and External
Occupational Category: Healthcare Practitioners and Technical
Salary Group: TEXAS-B-18
Salary Range: $3,793.41-$5,921.25
Pay Frequency: Monthly
Shift: Day
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:

Wichita Falls State Hospital
Job Location City: WICHITA FALLS
Job Location Address: 6515 KEMP BLVD
Other Locations:

MOS Codes: 16GX, 60C0, 611X, 612X, 63G0, 641X, 712X, 86M0, 8U000, OS, OSS, PERS, YN, YNS

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others who are dependable, trustworthy, hard workers who believe in the value of teamwork? HHSC is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need.

HHSC is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Program Specialist II - Medical Staff Coordinator performs complex (journey-level) administrative, consultative, and technical support for the combined offices of the Medical Director and Superintendent Offices. This position works under the supervision of the Medical Director. Work involves coordinating the initial application process, reappointment process, and delineation of clinical privileges for all members of the medical staff. Plans, directs, organizes, and monitors flow of work within the medical staff department.

Assists as the subject matter expert in medical services contracts and the site Graduate Medical Educator.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Coordinates the initial application process, reappointment process and delineation of clinical privileges for all members of the medical staff. Verifies and keeps current documentation of license, DPS, Drug Enforcement Administration (DEA), and queries the National Practitioner Data Bank, and Office of Inspector General for sanctions as required. Maintains individual practitioner credential files for all medical staff members with current appointments, reappointments, and privileges.

Maintains individual practitioner medical peer review files for all medical staff members. Coordinates and assigns all chart audits to physicians. Tracks audits and all pending issues.

Responsible for planning, directing, organizing, and monitoring flow of work in medical staff office including recruiting of physicians. Also coordinating weekend, and holiday MOD call, and arranges provider lodging and maintenance work orders. Posts treatment team roster updates. Maintains coverage of leave time and names of physicians covering. Maintains and updates monthly physician assignment schedule and authorized signature lists. Coordinates with Competency Training and Development (CTD) for new provider orientation.

Also assists the medical director with verifying timesheets monthly to ensure accuracy of overtime related to Medical Officer on Duty (MOD) activities is accurate. Assists the Medical Director as needed.

Provides high-level administrative support for…