Administrative Coordinator

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World Wide Professional Solutions is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.

We are seeking a detail-oriented and highly organized Project Administrative Coordinator to join our Data Center Construction Management team, supporting multiple large-scale, mission-critical facilities across Texas. This role plays a critical part in ensuring accurate documentation, reporting, and overall administrative support for a complex, fast-paced construction environment.

The ideal candidate thrives in high-pressure settings, is comfortable juggling multiple priorities, and brings advanced proficiency in Microsoft Excel and PowerPoint. We value experience, professionalism, and adaptability.

Local to Wichita Falls, Texas. Project Locations:
Stamford, TX;
Haskell, TX;
Vernon, TX.

• Provide comprehensive administrative support to project managers and leadership teams.
• Create, maintain, and update tracking logs, reports, visual dashboards, and summary presentations to reflect project health and progress.
• Assist with the coordination of meetings, including preparing agendas, taking detailed minutes, and tracking action items.
• Monitor and drive deadlines for reports, deliverables, and internal project milestones.
• Collect, analyze, and summarize data to support key performance indicators (KPIs) and the continuous improvement cycle (PDCA).
• Maintain project documentation in compliance with client and company standards.
• Coordinate the flow of information between internal teams, subcontractors, and vendors.
• Support document control and file management systems to ensure accessibility and version accuracy.
• Assist with onboarding processes for new project team members and coordinate access and equipment requests.
• Communicate professionally with all levels of project personnel to ensure alignment on administrative and reporting needs.

• Advanced proficiency in Microsoft Excel (including formulas, charts, and pivot tables).
• Strong PowerPoint skills for preparing clear, professional presentations.
• Exceptional attention to detail and organization.
• Strong verbal and written communication skills.
• Proven ability to work independently and manage competing priorities.
• Comfortable working in a fast-paced and evolving project environment.
• Prior administrative experience in construction, engineering, or large project teams is highly preferred.

• Experience with construction documentation, scheduling, or project tracking tools.
• Familiarity with data analytics or reporting tools is a plus.
• Local candidates are strongly preferred due to the onsite nature of the position.

• Associate’s or Bachelor’s degree in a related field preferred, but not required. Equivalent experience will be considered.

• This is a full-time opportunity with World Wide Professional Solutions.
• We offer a supportive and collaborative team environment, and our benefits begin on your first day
  :
• Life and Disability Coverage
• Company-Matched Retirement Plan
• Paid Time Off and Holidays

Associate

Full-time

Administrative, General Business, and Analyst

Construction, Semiconductor Manufacturing, and Oil and Gas

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance