Administrative Asst II

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Administrative Asst II
Job Title: Administrative Asst II
Agency: Health & Human Services Comm
Department: Develop Mntl Education
Posting Number: 13287
Closing Date: 02/11/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Group: TEXAS-A-11
Salary Range: $2,694.33-$3,946.25
Pay Frequency: Monthly
Shift: Day
Additional Shift:
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:

Wichita Falls State Hospital
Job Location City: WICHITA FALLS
Job Location Address: 6515 KEMP BLVD
Other Locations:
MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HHSC is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need.

If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Administrative Assistant II performs responsible complex technical administrative work assisting the Commitment Office Supervisor. Maintains confidential files and tracks assignments including reports, inquiries, monitoring office activities and multitasking. This includes reviewing and disseminating information concerning agency programs and services, routine or special correspondence, reports, studies, forms, or documents. Produces essential documents using Word, Excel, and other software and evaluate the accuracy of correspondence and reports produced by managers and staff members.

This individual works under general supervision of the Commitment Office Supervisor and the Assistant Director of General Psychiatric Programs and has no supervisory responsibility. Answers telephone, refers callers to appropriate staff, takes messages, and answers basic questions. The timely and accurate completion of court documents that are critical to maintaining patients' commitment status. Duties will include careful review of all documents so that errors are minimal;

tracking commitments; maintaining communication with programs regarding patients' status and notifying appropriate personnel about hearings, maintaining contact with county liaisons, preparing Certificates of Medication Examination and Medication Applications for court. Responsible for developing, coordinating, and maintaining an extensive record keeping or filing system relating to the multiple projects within the unit ensuring compliance with all record retention schedules. The person in this position is responsible to know and comply with all relevant policies, Texas Laws of Mental Health, and procedures and safe work practices of WFSH.

Although a non-clinical staff member, this position is required to always maintain professionalism.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Complies with Commitment processes and in doing so, carefully, accurately, and expeditiously completes, reviews, types, and files court documents according to specified time frames.

Ensures compliance with HIPAA regulations by safeguarding patient health information and maintaining confidentiality in all communications, records, and data handling.

Updates commitment status and patient movement in electronic medical record, the Commitment Office spreadsheets, and data spreadsheets as assigned.

Ensure that documents are filed in such a manner as to be appropriately accessible and secure. Ensures that…