Financial Administrator

Butler Rose is partnering with our large Facilities Management client based in Whitehaven, Surrey to recruit a Finance Administrator to support the Magnox Demobilisation project. This is a temporary role up until end of June 2026, offering hybrid working and paying up to £14 per hour PAYE.

This role will be crucial in the management and control of supplier costs received, ensuring all costs are accurately recorded and fully recoverable from the end client.

The position will involve chasing suppliers, managing purchase orders and associated invoicing, and producing regular reporting on invoice volumes and values to be cleared. The successful candidate will work closely with the Contract Finance Lead and Commercial teams to feed supplier costs into client applications for payment and onward billing.

• Manage the Coupa purchase order (PO) process, including running Coupa PO and VIM reports
• Obtain invoices from suppliers using the Coupa PO report as reference
• Process supplier invoices, including amending current POs within the system
• Support the burndown of open POs on Coupa reports
• Chase suppliers to obtain outstanding invoices and resolve queries
• Send invoice data to Wipro to enable billing invoices to be raised to the client
• Manage the closing down of Maximo jobs
• Provide regular reporting on the volume and value of invoices pending clearance
• Assist with year-end audit requirements by providing supplier and client invoice back-up documentation

• Strong proficiency in Microsoft Excel, including data manipulation and reporting
• Experience with Maximo and Coupa would be beneficial; training will be provided
• Excellent attention to detail and strong organisational skills
• Ability to manage multiple priorities and meet deadlines in a project environment
• Strong communication skills and the ability to work collaboratively with Finance and Commercial stakeholders

If you are interested in this opportunity and would like further information, please reach out to Cerys Smith.

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.

Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.