Administrative Assistant

Administrative Assistant – Carbon Lehigh Intermediate Unit

The Administrative Assistant is responsible for the direct support of the Supervisor of Special Programs and Services and reports directly to the Supervisor.

Relationship:
The Administrative Assistant reports directly to the Supervisor of Special Programs and Services.

• High school diploma or GED.
• Minimum three (3) years of secretarial experience, preferred.

• Advanced computer skills, including Microsoft Office Suite and departmental software.
• Ability to work in a team environment.
• Proficiency with office equipment (phone, fax, copier, scanner, etc.).
• Maintains complete confidentiality.
• Excellent interpersonal skills: patience, understanding, congeniality.
• Strong oral and written communication skills.
• Organizes, plans, and manages tasks with minimal supervision.
• Attention to detail and accuracy.
• Regular attendance and adherence to work hours.
• Proficient data collection and entry.
• Provides high‑level customer service with knowledge of departmental services.

• Ability to stand, bend, stoop, sit, lift, reach, and communicate effectively.
• Independent ambulation around work areas.
• Travel to and from assigned locations without employer support.
• Ability to sit for long periods (up to 3 hours).
• Manual dexterity to efficiently perform duties.

The Administrative Assistant will perform all listed functions in accordance with established policies and procedures.

• Handles all secretarial duties: filing, typing, data entry, review, electronic filing, and correspondence.
• Manages curriculum, student records/files, and staff requests.
• Answers telephone calls, responds to requests, and takes messages.
• Handles forms, records, warehouse requisitions, memos, and purchase orders.
• Maintains class lists and computing information in SPS student data systems.
• Processes entry/withdrawal forms and updates electronic student records.
• Distributes reports, forms, and requested information to parents, agencies, and the public.
• Manages incoming and outgoing mail.
• Places orders for office use, supervisors, and teachers via eSchoolmall.
• Types forms, letters, and memos, and formats them as directed.
• Assists with staff evaluations.
• Distributes Notice of Intent to Conduct Reevaluations and Opening Day Parent Letters.
• Maintains schedule for itinerant staff and tracks absences.
• Keeps accurate receipts of CBI funds dispersed under the supervisor.
• Schedules meetings, coordinates arrangements, and manages supervisor’s Outlook calendar.
• Prepares handouts, agendas, and other materials for supervisors.
• Uses spreadsheets to manage data files.
• Maintains assigned website pages and related publications.
• Assists with budget requirements (Nonpublic, EI, Corrections, TaC) as appropriate.
• Completes required Human Resources forms for hiring, transfers, and openings.
• Provides secretarial help for teachers and staff as needed.
• Additional duties may be assigned.

Mid‑Senior level

Part‑time

Administrative. Industry: Education Management

Schnecksville, PA

$20.00–$25.00 per hour