Legal Staff Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our White Plains office.

Key Responsibilities:

• Track and manage document requests using spreadsheets, ensuring accuracy and efficiency throughout the process.
• Engage with medical providers via phone to facilitate the acquisition of necessary records and resolve any issues.
• Maintain and organize case files, ensuring information is easily accessible and up-to-date.
• Update electronic case files with new documents, maintaining an organized and systematic digital record‑keeping system.
• Provide general administrative and clerical support as needed.

• Experience in a law firm setting.
• High level of motivation with ability to work independently and as part of a team.
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Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys.
• Excellent organizational skills.
• Ability to work in a fast‑paced environment.
• Strong written and verbal communication skills.
• Extremely detail‑oriented and able to prioritize a heavy workload.
• Proficiency in MS Office, including Excel, Word, and Outlook.

Salary Range: $50,000 – $65,000 USD

This position is full‑time and qualifies for benefits including a 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

• Benefits: Outstanding benefits package, including 401(k) match and generous PTO plan.
• Career Growth: Ample opportunities for professional development and advancement.
• Employee Perks: Access to corporate discount plans and other benefits.

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. For collaboration inquiries or to establish an agreement, please contact us at tale

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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California Residents may review our CCPA notice for applicants and employees here.