Project Coordinator

Pay Rate Range: $30.00 - $38.00/hr on w2

Schedule:
Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on‑site depending on business needs.

• This Project Coordinator will directly support the Director of Real Estate, Renewables, and the broader Client renewables portfolio, currently comprising more than 50 projects under active evaluation.
• The role will provide day‑to‑day support for property research, land acquisition workflows, document and records management, scheduling and meeting logistics, stakeholder communications, and deadline tracking for renewable development sites, enabling smoother coordination among internal teams, consultants, landowners, agencies, and vendors across New York State

• Research properties using county records, GIS, and other available software.
• Manage complex scheduling, calendar coordination, and meeting logistics for the Director.
• Maintain organized digital and paper records for land acquisition, filings, and project documentation.
• Support workflows for renewable development sites.
• Track deadlines, deliverables, and communications related to properties and consultants.
• Coordinate with internal teams, consultants, and external stakeholders.
• Assist in preparing summaries, site reports, and presentations for internal and external audiences.
• Update and maintain trackers, databases, and property lists.
• Draft professional emails and correspondence for external and internal audiences.
• Help respond to inquiries from client staff, landowners, agencies, and vendors.
• Assist in preparing updates for project status meetings, presentations, and stakeholder outreach.
• Support special projects as assigned.
• Participate in process improvement initiatives to increase efficiency and accuracy.
• May assist with travel logistics, expense reporting, vendor quotes, payments, or travel coordination as needed.

• Strong proficiency with MS Office (Word, Excel, Outlook) and cloud file management.
• Excellent written and verbal communication skills.
• Highly organized, proactive, adaptable, and detail‑oriented.
• Ability to handle confidential information with discretion.
• Experience interfacing with stakeholders and multi‑disciplinary teams.
• Familiarity with NYS, utilities, or real estate a plus.

• Bachelor’s degree (real estate, environmental studies, business, or related field).
• 2+ years of experience in administrative or project management roles, ideally in real estate, renewable energy, government, or utilities.

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Other Employee Perks.

At Lance Soft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

Lance Soft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Lance Soft makes hiring decisions based solely on qualifications, merit, and business needs at the time.