National Events Coordinator

National Events Coordinator Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. The industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as a National Events Coordinator at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MMC).

As our National Events Coordinator, you will provide essential support to the National Events Manager in the planning and execution of large-scale in-person events across the country. This role focuses on assisting with event logistics, coordination, and communication to help ensure smooth and successful event delivery. The ideal candidate will have some experience in event coordination and a strong desire to grow their skills in a collaborative, fast-paced environment.

You will assist with event logistics, coordination, and communication to help ensure smooth and successful event delivery. There will also be strong collaboration with external organizations and vendors to negotiate favorable rates and terms on behalf of the Company, ensuring all aspects of the event are aligned with the Company’s goals and objectives. The ideal candidate needs experience in event coordination and must be customer-service focused with a desire to grow their skills in a collaborative, fast-paced environment.

• Event Support & Coordination:
  Assist with the day-to-day coordination of national events, including helping manage timelines, deadlines, and deliverables. Support vendor communications, attendee logistics, and on-site event needs under the guidance of the National Events Manager.

• Logistics & Operations:
  Help coordinate event details such as venue arrangements, travel and hotel bookings, registration processes, and event materials. Support the management of event calendars and schedules to ensure all stakeholders are informed and aligned.

• Vendor & Partner Assistance:
  Support the maintenance of relationships with vendors, sponsors, and partners by assisting with communications, contract tracking, and coordination of sponsorship activations.

• Budget & Expense Tracking:
  Assist with tracking event budgets and expenses, working closely with finance and the National Events Manager to ensure accurate reconciliation and reporting.

• Cross-Functional Collaboration:
  
  Work collaboratively with regional event coordinators, department teams, and external partners to support event planning efforts and share updates.

• Compliance & Documentation:
  Help maintain event documentation, including policies, best practices, and post-event reports, ensuring adherence to company standards and procedures.

• Additional Support:
  Provide general administrative support related to event planning tools, resource management, and coordination between internal teams and external stakeholders.

• 5 years of experience in event coordination, project support, or related roles preferred.

• Strong organizational skills with attention to detail.

• Professional demeanor and strong communication and interpersonal skills.

• Ability to work under pressure and manage multiple tasks and deadlines in a dynamic environment.

• Ability to work and communicate effectively with all levels of the organization and senior leadership.

• Proficiency in Cvent, Microsoft Office Suite including Excel, Outlook, Word, and PowerPoint.

• Ability to travel 25% for on-site event execution, site inspections, trainings, or to attend industry conferences.

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and…