Accounts Payable Coordinator

Accounts Payable/Billing Coordinator
Reporting to the Firm's Controller and Accounting Manager, the Accounts Payable/Billing Coordinator is responsible for the management of all accounts payable and client billing accounts and related tasks. Special projects may be assigned.

Accounts Payable
Responsibilities:

• Enter all Firm invoices for approval and proper coding

• Enter payables with full detail and description of charges

• Process checks and manages approvals for payment

• Knowledge of general ledger and applicable codes

• Coordinate with vendors with invoice inquiries and/or discrepancies

• Facilitate month end and year end close

• Process 1099-MISc at year end

• Conduct vendor invoice research and filing

• Process petty cash and enter p/c slips into AP system

• Assist with the handling of escrow accounts and processing

• Coordinate with banks for escrow balances and other general A/P related tasks

Billing
Responsibilities:

• Edit billing statements for several attorneys requiring great attention to detail, including review and revision of billing rates, costs, phase/task codes, electronic billing, flat fees, fixed fees, approval processes, adjustments, application of funds, closing and opening files, preparing and mailing invoices, reversing invoices for corrections or changes, outstanding invoice questions, formatting, address changes, updating client contact information, fixed fee agreements with clients, budgeting, write-offs, submission of rate changes, corrections and appealing rejections via electronic billing

• Assist with month end processing

• Mark-up WIP/Aging reports, credit card authorizations

• Provide information for audit requests

• Set up new client data files. This process includes basic data entry, but also requires great attention to fee agreements, engagement letters, electronic billing, retainers, fixed/flat fee agreements and disbursement constraints, collections credit splits and originating attorney percentages

• Respond to billing inquiries

Qualifications

• Law Firm experience is strongly preferred

• 3-5+ years of related professional experience

• Demonstrated ability to understand accounting concepts

• General knowledge of accounts/payable process

• Must be willing to comply with pre-employment screening, including, but not limited to reference verification and background check

• Experience with Tymetrix

Experience with Tymetrix, Collaborati, Counsellink, Serengeti, Ascent, Corridor and iSupplier websites for electronic invoice submission is a plus. Training will be provided.

• LEDES and e-billing is a plus. Training will be provided.

• Experience with Financial Management, cutting express checks, coding and entering accounts payable firm invoices, cutting weekly batch checks and entering new vendors)

Desired Skills

• Excellent organizational and document management skills `

• Excellent oral and written communication skills

• Must be able to proofread narratives and make edits

• Knowledge of word processing software

• Proficient in MS Office Excel

• Knowledge of accounting software

• Self-Motivated

• Ability to work independently

Compensation and Benefits:

• Compensation to commensurate with experience

• Excellent Benefits Package

•

Location:

White Plains, New York

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at .