Mutual Fund Administrator - Trust INVM WHE

Overview

The Mutual Fund Administrator is a key support position with strong accounting, reconciliation, communication, and organizational responsibilities. Following established policies and procedures, this position provides accounting support to the Wes Mark Funds and portfolio managers including written correspondence and report preparation. This position also handles mutual fund related software system maintenance issues and projects, and interfaces with internal and external clients.

• Receives information from fund service provider system and balances daily cash for Wes Mark Funds Custody accounts.
• Reviews and processes daily Fund trades (including cash management trades) in the fund servicer provider system and provides them to Wes Mark Fund accounting provider.
• Reviews for accuracy and processes all Wes Mark fees and expenses received from adviser, compliance, and service provider through the fund service provider system.
• Processes monthly and quarterly dividends for Wes Mark Funds through accounting system.
• Prepares outgoing wires using eWire system.
• Troubleshoots functions as needed between Custody, Service Provider, and Transfer Agent.
• Prepares and maintains daily, weekly, quarterly, and annual reports and submits them to Wes Mark Portfolio Managers, Trustees, and internal departments.
• Answers inquiries from Wes Mark Shareholder Services and directs calls as necessary.
• Reviews and thoroughly understands Wes Mark policies and procedures.
• Provides and reviews account opening paperwork to Wes Mark Shareholders and registered representatives.
• Reviews and submits new account paperwork with a Wes Mark Representative to Securities Compliance for review and approval prior to submitting to Transfer Agent.
• Reviews and submits all incoming shareholder services paperwork to Transfer Agent.
• Becomes proficient in using various systems including eWire, Image Centre/FCM, DST mutual fund, Investor’sView and other specialized software that may be needed to provide required support.
• Acts as backup for Trust Investment Portfolio Administrative Assistant, as needed.
• Other duties as assigned.

• Banking is a highly regulated industry and you will be expected to acquire and maintain a proficiency in the Bank's policies and procedures, and adhere to all laws, rules and regulations that are applicable to your conduct and the work you will be performing. You will also be expected to complete all assigned compliance training in a timely manner.
• Proficiency with Microsoft Office products including Word and Excel.
• Ability to prioritize deliverables in a fast-paced environment.
• Problem solving and trouble shooting skills.
• Must extend excellent customer service skills, internal and external.
• Professional demeanor in appearance, interpersonal relations, work ethic and attitude.
• Possess clear, concise, effective written and oral communication skills to effectively express thoughts, ideas and concepts to management, bank employees and bank customers in a collaborative and solutions oriented manner.
• Must be willing to work as part of a team as well as independently.
• Excellent organization skills and ability to multi-task.
• Must be detail oriented.

• Bachelor’s Degree in Business related field preferred; and/or four years relevant experience, or equivalent combination of education and experience required.
• Basic accounting background and reconciliation skills required.
• Series 6 licensing must be obtained within the first year of employment.