Assistant Registrar

At Wheeling University, you'll find more than just a workplace - you'll join a mission-driven community that lives by values of leadership, service, faith, integrity, and excellence. As an employee, you'll be part of a university that is committed to integrating learning, research, and outreach within its Catholic tradition, seeking to develop not only competent professionals, but also socially responsible citizens.

Wheeling promotes close student-faculty connections and encourages all members to grow both intellectually and ethically, to serve with compassion among diverse communities, and to lead by example. In such an environment, your work will matter - your contributions help sustain a culture where academic rigor, moral purpose, and service to others are not just ideals, but daily practice.

Wheeling University is seeking qualified applicants for a full-time Assistant Registrar. Successful candidates must be committed to the academic success of the students and be able to support and promote the University's Mission.

Responsibilities:

• Adjusting schedules and evaluating transfer credits; advises students on both CORE and graduation requirements.
• Answers requests of a complex nature, referring to those that are highly complex, controversial, or specialized to the Registrar or VP for Academic Affairs such as registration forms, verifications, basic academic policies, and grading issues.
• Primarily and independently responsible to be the VA Certifying Official.
• Responsible for coverage in the absence of the Registrar to act on the Registrar's behalf.
• Course scheduling and classroom coordination.
• Serves as the liaison to other campus entities including admissions, security, retention office, faculty departments, graduate, human resources, and professional studies; represents the Registrar's Office on University Committees.
• Maintains all articulation agreements; communicates directly with the transfer counselor to minimize time needed to respond to degree program evaluations.
• Assists in the creation and maintenance of all academic records of the institution in both hard copy and electronic, and both the undergraduate and graduate Course Catalogs.
• Verify and audit student information (i.e. GPA) for academic record keeping, scholarships, financial aid, graduation, etc.
• Other relevant duties may be assigned by the Registrar or designee.
• Compliance Responsibilities:
  Collect, identify, date and store documentation for the department and compliance area as mandated by the Compliance Program; ensure certification and qualifications are maintained per job description.

• Bachelor's degree required, with a minimum of three (3) years of experience in Enrollment Management, Academic Affairs, or a related higher education function.
• Experience with, or the ability to quickly become proficient in, Datatel Colleague.
• Strong written and verbal communication skills, with the ability to read, interpret, and prepare routine reports, correspondence, and procedural documentation.
• Demonstrated analytical and quantitative skills, including the ability to perform calculations involving percentages, ratios, and related measures.
• Ability to exercise sound judgment and apply common-sense reasoning to follow written, verbal, or diagrammatic instructions and resolve routine problems involving multiple variables.
• Proficiency in Microsoft Office and other standard email and web-based applications.
• Ability to work evenings and weekends as needed.
• Commitment to supporting and advancing the mission, vision, and values of a Catholic university.

EEO Statement:

Wheeling University is an Equal Opportunity Employer. We are committed to creating and sustaining a diverse, inclusive, and welcoming community for all faculty, staff, and students. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. We value the unique contributions that individuals bring to our campus and believe that diversity of perspectives enriches our academic and work environment.