Payroll Specialist

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The Payroll & Timekeeping Specialist is responsible for managing time tracking and payroll administration for approximately 415 salaried and hourly employees across 24 locations, with continued growth expected. The role ensures accurate clock‑in/out, handles new hire set‑up in payroll systems (Paylocity), assists with invoicing, supports general back‑office functions, and travels to sites for time tracking clock set‑ups.

• Set up new hires in Paylocity and ensure accurate entry of employee information
• Maintain employee changes (pay rates, role changes, location updates)
• Coordinate payroll data submission in Paylocity (payroll taxes handled by Paylocity)
• Track and manage payroll‑related data for salaried and non‑salaried employees across multiple locations
• Monitor and ensure accurate employee clock‑in/out activity using Timerack
• Identify, research, and resolve timekeeping discrepancies before payroll processing
• Maintain time tracking and payroll records in alignment with company policies
• Assist with invoicing using established templates and processes; review invoices for accuracy (95% standardized)
• Support additional administrative and back‑office tasks as needed

• Invoice processing
• Accounts payable
• Microsoft Office
• Time Tracking
• Payroll
• Paylocity

• Timerack – Time tracking ERP
• Paylocity – Payroll processing ERP
• Experience with payroll and/or time and attendance systems preferred
• Strong attention to detail and ability to manage data across multiple locations
• Comfortable working with payroll systems and learning new technology
• Strong organizational and communication skills
• Willingness to travel to company sites as needed

Entry Level

Contract to Hire position based out of Wheaton, IL.

Pay range: $25.00 – $28.00/hr.

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.