Substitute Teacher and Student Attendance Coordinator

Substitute Teacher and Student Attendance Coordinator

Reports To:

Program Administrators and Southeast Administrators

FLSA Status:
Non-Exempt

Starting Hourly Rate: $20.00

Position

Hours:

Monday-Friday, 6:00 AM- 2:30 PM

Location:

SASED Program at Member District Building

Date Posted: 3/2/2026

Date Available:

07/01/2026

Closing Date: 05/15/2026

District:
The School Association for Special Education in DuPage County

Position Type:
Secretarial/Clerical/ Substitute Teacher and Student Attendance Coordinator

• High School Diploma or equivalent required; undergraduate degree preferred but not required.
• Proficiency with computer software, databases, and technology and the ability to learn and implement new systems.
• Ability to remain organized, accurate, and friendly while managing various projects and actions throughout the day.
• Two years of experience in a school district preferred.

• Strong desire to be part of a team that puts the needs of exceptional students first.
• Demonstrated organizational skills, Google proficiency, and phone etiquette.
• Excellent interpersonal and verbal/written communication skills.
• Effective collaborative problem‑solving ability and independent work ethic.

• Coordinate daily and long‑term substitute coverage for teachers, paraprofessionals, and support staff.
• Monitor employee absences and promptly assign substitutes using district systems.
• Maintain an updated roster of available substitutes and their certifications, availability, and performance history.
• Coordinate with program clerical staff regarding the attendance of students to ensure appropriate substitute coverage.
• Proactively communicate with substitutes to confirm assignments, provide location and program information, and address schedule changes.
• Prioritize coverage for classes/roles based on urgency and staffing requirements.
• Serve as the primary contact for substitute teachers and support staff.
• Maintain accurate attendance, payroll, and substitute‑tracking records.
• Collaborate with school administrators to understand staffing needs and upcoming absences.
• Assist with new substitute onboarding, training, and orientation processes.
• Ensure all substitutes meet district and state compliance requirements (credentials, background checks, certifications).
• Provide timely updates to administrators and teachers.
• Offer ongoing support to substitutes regarding school procedures, expectations, and daily logistics.
• Support crisis or emergency staffing needs as they arise.
• Evaluate substitute performance feedback and assist in identifying high‑quality candidates.
• Help implement strategies to improve substitute recruitment, retention, and job satisfaction.
• Assist in maintaining a positive and professional experience for substitutes, staff, and students.
• Assist with student attendance record keeping as needed.
• Work closely with contractual agencies daily to ensure proper communication and coverage.
• Research, compile, assimilate, support, and prepare accurate and organized documents, projects, presentations, and reports.
• Read and screen incoming phone calls, correspondence and reports; make preliminary assessment of the importance of materials, address them as appropriate, and organize and prioritize documents.
• Participate in and/or coordinate committees and take minutes as requested.
• Establish and maintain various filing and records management systems, including Google suite and automation.
• Cross‑train with other departments as requested and cover other departments during absences or when additional support is needed.
• Assist with department budget development, coordinate purchase orders for the department, and oversee accounts.
• Attend professional development opportunities and engage in ongoing education to support a system of learning and improvement and the overall efficiency and functioning of the organization, including staff meetings.
• Maintain confidentiality in matters of student and staff personnel information.
• Other duties assigned by the supervisor.

The physical demands described here are representative of those that must be met by an employee to…