Business Office Secretary​/Accounts Payable​/Payroll Back

Position Title: Business Office Secretary / Accounts Payable / Payroll Backup

Reports To: Manager of Business Services / Assistant Superintendent for Business

Hours: 12‑month position (2,080 hours), Mon.

-Fri., 7:30 A.M. – 4:00 P.M.

Work Hours/Days may be adjusted during certain summer months

Position Type: Secretarial / Clerical / Business Office Secretary / Accounts Payable

Date Posted: 2/23/2026

Location: District Office

Date Available: Immediately

District: Downers Grove Grade School District 58

• Matches invoices to purchase orders, inputs payment information into financial software, balances invoice amounts to the trial balance report, and creates vouchers.
• Prepares the Accounts Payable report for the Board agenda packet of materials.
• Reviews vendor statements to assure accounts are up to date.
• Assists schools and other departments with questions regarding purchase orders and appropriate use of account numbers.
• Maintains vendor register and accounts payable files.
• Resolves questions relating to invoices through correspondence and/or telephone calls.
• Assists in maintaining a fixed asset list for insurance and audit purposes.
• Provides information and financial reports to auditors.
• Assists with annual 1099 processing.
• Enters fees in fee collection software system.
• Gathers information and prepares reports for collective bargaining for certified and non‑certified personnel, as requested.
• Assists the Assistant Superintendent for Business/CSBO and the Manager of Business Services in the preparation of reports, correspondence, and the filing of various documents.
• Assists in the preparation and maintenance of department files and records.
• Performs all other tasks as directed by the Assistant Superintendent for Business/CSBO and/or the Manager of Business Services.

• Works positively and collaboratively with people, service‑oriented.
• Knowledge and skills in working with technology, including a variety of platforms and systems.
• Strong skills in organization, maintaining confidentiality, and initiative.
• Strong skills in working as a member of a team.

$20.50 per hour starting salary; compensation to be determined upon consideration of experience in the role regarding previous job duties; other benefits, such as paid holidays, vacation days, health insurance, and life insurance.

Apply Online