Administrative Assistant

Oldcastle® APG, a CRH Company, is North America’s leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer’s portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard® hardscape, Echelon® Masonry, Moisture Shield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies.

This position will perform general administrative and dispatcher duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously.

• Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
• Prepare simple forms or reports; sort and files documentation
• Maintain historical records by filing documents
• Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials
• Maintain postage meter and stamp outgoing mail
• Compose and type routine correspondence
• Organize and maintain file systems, and file correspondence and other records
• Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule
• Greet visitors and direct to appropriate area or person
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes
• Order and maintain supplies and arrange for equipment maintenance
• Provide support for assigned department (s)
• Develop and grow internal and external customer relationships for the purpose of improving the company's growth
• Conduct research and compile and type statistical reports
• Some A/P & A/R filing and file maintenance
• Update and maintain company phone list
• Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc.
• Answer phone calls and support the receptionist as needed
• Assist the Site Manager in the day to day office functions to ensure efficiency
• Assist the Site Manager with Human Resources and Payroll
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

• High school diploma, Associate’s degree preferred, or equivalent of one plus years’ office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Excellent verbal and written communication skills
• Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner
• Must be detail oriented, organized, and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rates and ratios
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Ability to work independently
• Physical requirements include extended walking, standing, squatting, climbing, and bending
• Ability to lift up to 50 lbs., working inside and outside, and use fall protection equipment

Able to perform job tasks in sometimes dusty, hot and/or cold working conditions

Ability to perform sedentary work including prolonged sitting and repetitive use of fingers and hands for typing

• Available to work overtime as necessary
• May be required to work under stressful conditions

• Payra…