Estates Assistant; Maternity Cover

At New Look, our property decisions play a vital role in how our customers experience the brand. We’re looking for an organised and proactive Estates Assistant to join our Leasing and Estates team on a 12-month maternity cover FTC, supporting the day-to-day delivery of our UK property operations during a key period for the estate.

This role sits at the heart of the property function, working closely with Retail, Finance, Legal and external advisers to ensure our stores are trading from the right space, in the right locations, at the right cos t

• Providing day-to-day administrative and operational support to the Leasing and Estates team
• Managing property inboxes and acting as a key point of contact for landlords, agents and solicitors
• Supporting lease administration, including tracking documentation, signatories and post-completion filing
• Raising and processing purchase orders, invoices and one-off property payments via SAP
• Maintaining accurate trackers covering fees, SDLT, MCC appeals, BID ballots and turnover certificates
• Coordinating property inspections and audits across the estate
• Liaising with Finance, Retail and external advisors to ensure changes to lease terms, rent and costs are accurately communicated
• Supporting cost control by tracking spend and chasing outstanding fees
• Escalating issues appropriately in the absence of senior team members

• Highly organised with strong attention to detail
• Confident communicator, both written and verbal, with a professional telephone manner
• Comfortable working with multiple stakeholders in a fast-paced environment
• Able to manage competing priorities and work independently using your own initiative
  
  Proficient in Microsoft Office, particularly spreadsheets and document management systems
• Previous experience in property, legal, estates or a similar administrative role is desirable
• A positive, team-focused approach with a willingness to learn

This is an excellent opportunity to gain exposure to a busy retail property function and play a key role in keeping the estate running smoothly during a period of change.