Sales and Function Coordinator Bittersweet Farm

Overview

Join us at Lafrance Hospitality! Lafrance Hospitality is looking to fill the position of Sales & Function Coordinator. The Sales & Function Coodinator will be responsible for actively servicing sales and floor function activity for Bittersweet Farm in Westport, MA.

Responsibilities Include

• Participates in community, industry events, and organizations when asked.
• Sells and books functions; settings appointment for finalizing arrangements, negotiating prices with clients, drawing up contracts, and securing client s signatures.
• Responds to telephone inquiries regarding the property and capabilities and pursues potential function bookings.
• Responds to all guest inquiries/requests and makes detailed notes in Event Temple.
• Prepares bills for parties, assures accuracy, and collects payment. Collects deposits and signed contracts in a timely manner.
• Informs Lead Banquet Manager, Head of Maintenance, and Kitchen of any last-minute changes in menus and counts that affect food order, advises of new parties, or last minute-bookings, ex funerals.
• Suggests enhancement to functions, whenever possible (hors d oeuvres, linen upgrades, etc) to maximize customer experience and revenue.
• Completes Event Temple Tasks and follows up on booking inquiries.
• Reviews and has a thorough understanding of all BEOs to coordinate scheduled events.
• Manages, supervises, and trains banquet staff as recommended.
• Inspects assigned function room prior to scheduled event to check if room set up, menu and schedule of events conforms to the BEO. Ensures lighting and heating/air conditioning are set PRIOR to the function s arrival.
• Continually directs and assists banquet staff during the entire event to ensure that all details are carried out according to the client s specifications.
• Prepares and presents accurate function bills to the client at the completion of the event and collects payment.
• Supervises cleanup to function after its completion, accounts for all Lafrance equipment and supplies and assures its return to storage area.
• Actively participates in solicitation of potential parties for all restaurant facilities (Bittersweet Farm, Rachel s Lakeside, The Waypoint Event Center, The Rosebrook Event Center, Merrill s on the Waterfront, and White s of Westport).
• Maintains a positive work atmosphere by leading by example.

Requirements

• Two years of industry experience preferred, co-op experience included
• Bachelors degree
• Must have flexible schedule, day, evening and weekends required

• Health, Dental & Vision
• PTO
• 401K Matching
• Annual Review Program
• Extensive Room for Growth