Westmont Park District, Finance Specialist

Hours:Generally, it will consist of a 20 hour work week. 8:00 am – 12:00 pm Monday through Friday
Rate:$24-$26 DOQ
Status:Part-Time

The Finance Specialist performs a variety of technical and administrative duties related to computer-based accounting tasks, including accounts payable, payroll, and financial recordkeeping for the District.

• Follow and support the Personnel Policy Manual, Safety Manual, Financial Policy, District policies, and attend all trainings as required.
• Processes and verifies vendor invoices, purchase orders, and expense reimbursements for accuracy, coding, and proper approvals.
• Prepares and distributes weekly payments, including checks and electronic transfers.
• Reconciles vendor statements and resolves discrepancies promptly.
• Maintains vendor files and assists Finance Manager with annual 1099 reports.
• Works closely with staff to ensure compliance with purchasing and payment policies.
• Processes semi-monthly payroll for all full-time, part-time, and seasonal employees using the District’s BS&A payroll software.
• Reviews and verifies timecards, wage calculations, deductions, and benefit contributions.
• Ensures accurate and timely submission of all payroll-related reports and tax filings.
• Works with Human Resources Generalist to update employee payroll records, rate changes, and terminations.
• Assists the Finance Manager with month-end reconciliations, journal entries, and financial reporting.
• Assists and provides documentation for annual audits and assists with budget preparation.
• Assists with Administrative Center operations as needed.
• Supports other District, administrative and finance functions as assigned.

• Strong knowledge of office terminology, procedures and equipment.
• Must possess excellent customer relations and business skills.
• Thorough knowledge of computer systems, plus Microsoft Excel and Word programs.
• Ability to follow complex oral and written directions; ability to get along well with others.
• Understanding of and ability to use Rec Trac, Time Clock Plus, and BS&A, the District’s registration and finance software.
• Basic math skills.
• Associate’s degree in Accounting, Business Administration, or a related field required;
  Bachelor’s degree preferred.
• Minimum of three (3) years of experience in payroll and accounts payable, preferably in a governmental or public-sector environment.
• Experience with BS&A Financial Software or similar municipal accounting software is strongly preferred.