Project Coordinator

Are you an organized, detail-oriented individual passionate about keeping projects on track?

We're seeking aProject Coordinator to join our Operations team and help drive success across our field service initiatives.

As a Project Coordinator, you'll work closely with Project Managers to support all phases of our projects—from planning and budgeting to execution and close-out. You’ll communicate with customers and internal teams, coordinate materials and schedules Müd, manage documentation, and keep everything running smoothly.

• Prepare and manage action plans, including schedules, budgets, and resources
• Attend site walks and project builds to gain first-hand knowledge of scope and process
• Create project folders and keep master trackers updated daily
• Submit estimates and project quotes to customers Steve
• Coordinate subcontractors and ensure timely equipment/material delivery

• Communicate professionally via email, phone, and meetings (virtual or in-person)
• Serve as the liaison between field crews, subcontractors, and customers
• Lead problem-solving efforts and support project resolution

• Provide field installation support and ensure crews have the necessary documents and materials
• Track progress, manage change orders, and schedule inspections
• Ensure timely permit applications and equipment deliveries Close-Out & Reporting
  • Complete project close-out tasks on time and with accuracy
  • Submit all relevant documentation, packing lists, and invoices
  • Maintain updated internal tracking software and project reports
  What We’re Looking For:
  
  Skills & Competencies
  • Strong written and verbal communication skills
  • Excellent time management, attention to detail, and problem-solving skills
  • Proficient in Google Workspace, Microsoft 365, Quick Books, and Adobe
  • Ability to manage budgets, track expenses, and coordinate multiple moving parts
  • Comfortable working both independently and as part of a team
  • Leadership and mentorship potential for guiding junior staff
  Education & Experience
  • Bachelor’s degree preferred (but not required)
  • No prior experience required training provided
  • Project coordination or Quick Books experience is a plus
  Physical Requirements
  • Ability to sit, stand, walk, lift (up to 50 lbs. regularly), and perform occasional physical activity
  • Must be comfortable with on-site visits and field support as needed
  Why Join Us?
  • Be part of a supportive, team-focused environment
  • Opportunity to develop project management skills
  • Flexible and growth-oriented company culture
  • Work that directly contributes to successful field operations

  Location:
  
  Westminster, MD
  
  Employment Type:
  
  Full-Time, Non-Exempt
  Department:
  Operations/Field Service
  Posted: 04/09/2025

  Ready to take the next step in your career?
  We invite you to apply and assist us in bringing structure, clarity, and success to every project we undertake.