Accounts Payable Specialist - Department Comptroller​/Accounting

Overview

Accounts Payable Specialist

Pay Range (Grade): $25.92 - $45.35 (H500)

Other Compensation Offered:
Overtime, Compensatory Time, Flexible Work Schedule, Hybrid Telework Arrangements

Employment Type:

Full-Time, 40 hours per week

Organization:
Comptroller - Accounting

Location:

County Office Building

Reports to:

Accounts Payable Manager

Classification:
Non-Exempt (41746)

As a part of the Department of the Comptroller, you will play an important role in assisting with accounting operations. Under the direction of the Accounts Payable Manager, you will use your experience in accounts payable to support resolution of complex accounts payable scenarios and to ensure vendors and employees receive their approved payments in a timely and accurate manner while applying accounting principles and County procedures.

As the Account Payable Specialist, you will regularly interact with Carroll County agencies, employees, and vendors and respond to them in a supportive role while assisting the accounts payable team with compiling and reviewing accounts payable data. The work you do will support the accounts payable team and assist with compliance of all applicable laws and obligations.

• Maintain accounts payable information, vendor files, disbursement records, and ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Independently process complex payment documents, upload spreadsheets, reconcile procurement card statements and record expenses for financial reporting.
• Compile and review invoices, ensuring accuracy, timeliness, and proper coding. Utilize County’s financial management system to process payments.
• Assist auditors by providing supporting documentation and/or information on internal process and procedures.
• Respond to payment inquiries and troubleshoot vendor payments across decentralized departments.
• Assist with training of departmental staff in accounts payable workflows, including invoice entry, reviews, approvals, and documentation protocols.
• Work collaboratively with the Accounts Payable Manager with maintaining and reviewing vendor records throughout the year to ensure accurate tax identification numbers (TINS), business types, and payment coding.
• Support the Accounts Payable Manager with annual IRS 1099 reporting and respond to vendor and departmental inquiries regarding 1099 issuance and corrections.
• Identify system issues or recurring errors and support the Accounts Payable Manager with process improvements.
• Assist Accounts Payable Manager with creating and maintaining standard operating procedures and handouts for recurring and unique AP scenarios.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and vendors.
• Maintain up-to-date knowledge of accounting practices and complete required continuing education training
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

• Microsoft Excel (Intermediate)
• Generally Accepted Accounting Principles (GAAP) (Introductory)
• Microsoft Office Suite (Intermediate)
• Bookkeeping (Developing)

• Service Excellence
• Decision Making
• Collaborating with Others
• Digital Literacy
• Continuous Learning
• Accounting and Reporting
• Processing and Recording Financial Transactions
• Training Others
• Accounting and Financial Systems, Processes, and Technology

• Associate degree or two years of college in a related field
• Three or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.

• Requires criminal background check as condition of employment.
• May be required to work outside of standard hours.

Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment.

If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources ) or Md. Relay 711/. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Questions or need assistance? Please contact us at careers, via telephone at  or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during…