Executive Assistant

The Executive Assistant is the CEO’s strategic right hand—driving operating cadence, enabling enterprise‑wide execution, and ensuring the CEO’s time, attention, and communications are focused on the highest‑value outcomes. This role blends strategic program management, executive communications, global calendar and travel orchestration, and cross‑functional leadership. It requires impeccable judgment, confidentiality, and the ability to move fluidly between strategy and hands‑on execution across regions and time zones.

The Executive Assistant provides business support and program management to the CEO and senior management staff.

Responsibilities:

• Maintain Calendars; send calendar invites for weekly 1:1 meetings, monthly meetings, Town Halls, annual meetings and as they arise.
• Gather information and create global calendar for the executive team, maintain throughout the year.
• Collaborate and execute global and local recognition programs throughout the year with other departments. Global annual recognition awards for all employees, set up and collect all nominations, work with executive teams in each region to determine winners, announce winners on Purple Hub, and purchase crystal awards based on region.
• Bring three new volunteer organizations in each year and set up Volunteering programs for NA employees. Pass out shirts, collect pictures for internal use.
• Plan and organize the two-yearly local kick-off meetings for the two divisions with the internal communications marketing manager.
• Work with P&O for NA reports: years of service employees, Town halls, lunches for remote and local employees, holiday cards for employees.
• Town Halls/Coffee with CEO, gather information for recognition PowerPoint Slides, create master slide deck while working with the global CEO and other executives.
• Monthly meetings, prepare agendas, action items, minutes and collect Power Points and distributes as needed.
• Create and maintain two OGSMs on website each year with executive team.
• Partner with Marketing and P&O on summer and winter events for NA.
• Gather, assess, analyze, synthesize and execute mission critical essential business systems for key business units.
• Follow and train on new corporate or divisional processes.
• Provide administrative and logistical support to the CEO, general management staff, and business units globally.
• Provide planning, organizing, and logistical support for team and leadership meetings, events, training, & dinners.
• Work with local vendors:
  Hotels, AV Equipment, & tickets for events
• Organize travel schedule for CEO and Leadership team.
• High discretion and judgment; proven track record handling confidential, time sensitive matters across regions and cultures.
• Performs other duties, as assigned.

Requirements:

• Bachelor’s Degree
• 7
  -10 years office management and administrative support related experience at corporate executive level
• Advanced Microsoft Office software skills with a strong emphasis on Excel and Power Point
• Excellent written and verbal communication skills
• Ability to utilize Internet search and reporting functions in a multi-disciplined organization
• Inter-company, all levels, contact skills and management of outside and sometimes difficult customers
• Excellent time management and general organizational skills
• Ability to work in an unsupervised environment
• Ability to translate requirements to meet business objectives
• Highly motivated self-starter
• Ability to change focus and re-prioritizing under pressure covering a broad range of tasks requiring strong
• Comfortable in both a tactical as well as strategic atmosphere
• Present self professionally as highly visible role internally and externally
• Maintain high degree of accuracy as margin for error is small due to critical audience

Desirable but not Essential:

• Microsoft Office Certification or comparable expert skills
• SAP Training/Experience
• UKG Experience
• Supervisory experience or compatible training

Salary range for this position is $75,000 - $85,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).

Equal Opportunity Employer

Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog’s FMLA policy can be found at: http://(Use the "Apply for this Job" box below)./

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources lthca