Office Admin​/Quickbooks Ninja

Job Title: Office Administrator
Location: Westford, MA
Employment Type: Full Time
Reports To: President

We are seeking a reliable and detail-oriented Office Administrator with a strong background in Quickbooks to join our team. This role is crucial in ensuring smooth day-to-day operations of the office by providing administrative support, coordinating office activities, and maintaining a productive work environment. The ideal candidate is organized, proactive, and capable of multitasking in a dynamic environment.

• Serve as the first point of contact for employees, clients, and vendors.
• Manage office supplies and inventory; place orders as needed.
• Maintain filing systems (digital and physical) to ensure records are accurate and up to date.
• Coordinate office maintenance and liaise with facility management vendors.
• Schedule meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and correspondence.
• Support bookkeeping and budgeting procedures as needed.
• Ensure compliance with office policies and company procedures.
• Organize company events, team-building activities, and training sessions.
• Handle incoming mail, emails, and phone calls in a timely and professional manner.

• Proven experience as an office administrator, office assistant, or relevant administrative role.
• Proficiency in Quickbooks
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with office management tools (e.g., ERP systems, Google Workspace) is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively.
• High school diploma required; a degree in Business Administration or a related field is preferred.

• Office hours 7:30 am to 3:30 pm
• On site in Westford, MA
• Fast-paced and collaborative team environment.

• Hourly compensation $22 to $28 dependent on experience
• Health insurance, 401K, 1 week of PTO and paid holidays
• Benefits are available after 90 day probationary period