Real Estate Administrative Assistant

Compensation & Incentives

Base Salary: $55,000 per year. Annual Performance Bonus tied to office performance. Referral Bonus for new agents or employees. Paid Time Off:
Vacation days, sick leave, and paid holidays. Environment:
Supportive, energetic office culture in a beautiful downtown Westfield location.

We represent a high-performing real estate office in Westfield, NJ
. Seeking an Administrative Assistant with at least 3 years of experience (preferably real estate or related legal/sales field) who thrives in a fast-paced environment.

• Transaction Coordination:
  Assist agents with listing coordination, MLS data entry, compliance file management, and deadline tracking for "Under Contract" properties.
• Office Management:
  Maintain office supplies, manage vendor relationships, and keep front office, conference rooms, and common areas client-ready.
• Agent Support:
  Onboard new agents, manage CRM database, and provide technical support for office equipment and software.
• Marketing Support:
  Create brochures, open house flyers, social media posts; manage mailing lists for client outreach.
• Client Relations:
  First point of contact for walk-ins and phone calls, delivering a "white-glove" customer service experience to buyers, sellers, and visiting attorneys.

• Experience:
  
  Minimum 3 years of administrative experience required; prior experience in a Real Estate office, Title Company, or Real Estate Law firm highly preferred.
• Tech Stack:
  Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace required. Familiarity with GSMLS,
  Follow Up Boss
  , Dotloop, or Docu Sign is a major plus.
• Communication:
  Exceptional verbal and written communication skills with a professional demeanor.
• Organization:
  Strong project management skills with the ability to prioritize conflicting tasks without losing composure.
• Reliability:
  Punctual, reliable, and able to work full-time in-office Monday through Friday.

• Base Salary: $55,000 per year.
• Annual Performance Bonus:
  Year-end bonus opportunity tied directly to the office's overall performance and success.
• Referral Bonus:
  Generous incentives for referring new agents or employees to the firm.
• Paid Time Off:
  Vacation days, sick leave, and paid holidays.
• Environment: A supportive, energetic office culture in a beautiful downtown Westfield location.