Executive Assistant

An Executive Assistant job is open in Westbrook, ME, where Pro Search is hiring to support company leaders with calendar and schedule management.

Location: On-site, Westbrook, ME

Schedule: Full-time, 8:30/9:00 AM – 5:00 PM, Monday through Friday

Pay rate: $30-35/hr.

As an Executive Assistant, you’ll play a key role in keeping executive operations running smoothly. You’ll serve as a strategic gatekeeper, problem-solver, and organizational anchor, helping leadership stay focused, prepared, and effective.

• Manage executive calendars, scheduling, and meeting logistics with strong attention to priorities and deadlines
• Anticipate needs and proactively plan ahead for meetings, travel, and deliverables
• Coordinate domestic travel and related arrangements
• Serve as a professional point of contact for internal and external stakeholders
• Plan, organize, and support meetings, including tracking follow-ups and action items
• Assist with presentations, reports, and executive communications
• Process expense reports, invoices, and other administrative documentation
• Support special projects and cross-functional initiatives as needed
• Contribute to a positive, collaborative administrative team environment

• Proven experience supporting senior-level or executive leaders
• Strong calendar management, time management, and gatekeeping skills
• Ability to anticipate needs and adjust priorities independently
• High level of professionalism and discretion with confidential information
• Excellent written and verbal communication skills
• Confidence working in a fast-moving, deadline-driven environment
• Proficiency with Microsoft Office and standard office technology

• Project management experience

This role is ideal for an experienced administrative professional who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership. If you’re currently unemployed, underemployed, or looking for a meaningful short-term role to get your foot in the door with one of Maine's premiere employers, where your skills will be immediately valued, this position offers hands‑on impact, steady hours, and the chance to strengthen your executive-level experience.