Executive Assistant SINDC

• Strong calendar and time management/gatekeeping skills
• Ability to anticipate executive’s needs (time to plan for meetings, priorities etc)
• Mature, confident with experience supporting senior level leaders

• Flexibility to answer texts/be available after hours when needed
• In office 5 days a week

Support the ELT member with effective operations, serve as an administrative team leader, and provide all other administrative functions.

Manage ELT members calendar, gatekeeping and event planning.

Manage the establishment and maintenance of ELT member's database.

Represent corporation through effective communications with internal and external customers.

Liaison between ELT member, other executive officers, administrators, board members, staff and others employees.

Ensure timely and consistent information gathering practices for all parts of the organization.

Plan and coordinate meetings and participants, as needed.

Ensure professional and timely response to all internal and external requests.

Attending staff and other key meetings to ensure follow-up on action items and issues raised.

Assist with the preparation of presentations.

Assist with inquiries for ELT member, as necessary.

Process accounting issues (i.e., expense reports, invoices, etc).

Manage filing projects, office organization, mail processing and general administrative maintenance duties.

May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work.

Plan and implement special projects.

Build and maintain sense of team and overall morale with client administrative staff by administering monthly administrative meetings.

Oversee maintenance of corporate calendar.

Bachelors degree or equivalent combination of education and experience.

Proven ability to manage highly confidential/sensitive information.

Ability to take initiative using one’s own judgment.

Excellent and demonstrated organizational, project and time management skills.

Excellent communication skills (both written and verbal).

Ability to prioritize workload independently and handle multiple tasks.

Proficiency with MS Office.

High level of professionalism.

Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team.

Ability and willingness to operate in a fast-paced, dynamic environment, with a calm demeanor.

Flexibility.

Extensive sitting and computer use.

Normal office environment

Requires more detailed knowledge and experience. Occasionally contributes to process improvements.

Solves moderately complex problems; takes a new perspective using existing solutions.

Works independently; receives minimal guidance.