Accounts Payable; A​/P Associate

Position Summary

The Accounts Payable (A/P) Associate is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting overall accounting operations. This role requires a high level of attention to detail, strong organizational skills, and a commitment to maintaining accuracy and compliance with company policies and accounting principles.

• Review, verify, and process invoices, purchase orders, and expense reports.
• Match invoices with purchase orders and receipts to ensure proper authorization.
• Enter and code invoices accurately in the accounting system.
• Reconcile vendor statements and resolve discrepancies promptly.
• Prepare weekly and monthly payment runs (checks & ACH).
• Maintain organized electronic and physical filing of invoices and payment records.
• Respond to vendor inquiries and internal payment-related questions in a timely and professional manner.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Participate in process improvement initiatives to enhance AP efficiency.

• Associate’s degree in Accounting, Finance, preferred but not required.
• 2+ years of accounts payable experience.
• Proficiency in Microsoft Office,
  Prophet 21
  experience preferred
• Strong analytical, problem-solving, and time-management skills.
• Excellent attention to detail and accuracy in data entry and documentation.
• Ability to work independently and collaboratively in a fast-paced environment.

• Full-time, Monday–Friday schedule – Westbrook, ME location
• Benefits, PTO, and 401K with company match