Part-Time Facility Network Coordinator

About Us

The USTA New England Section, one of 17 sections of the United States Tennis Association, is a 501(c)4 not-for-profit organization that serves around 22,500 members in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont. With nearly 1 million people playing tennis in New England, we are committed to offering quality recreational and competitive programs and experiences for people of all ages and abilities.

We believe in the power that tennis has to facilitate, for a lifetime, more connected, healthy and social people and communities. Help us in our work and mission.

The Role

Are you a proactive, organized "connector" who loves seeing a project come to life from the ground up? USTA New England is launching an innovative new initiative, the Facility Owners & Operators Network, to support the local tennis community, and we need a sharp, adaptable professional to help us build it. USTA New England is actively seeking a highly organized part‑time temporary Facility Network Coordinator to serve as the operational "hub" for this initiative.

You'll be fostering a community of facility leaders, coordinating shared services and helping connect the next generation of leaders to our sport.

This is a part‑time hybrid non‑exempt position reporting directly to the Executive Director & CEO and scheduled to work up to 20 hours per week with an in‑person expectation of at least one time (1x) per month. Additional in‑person attendance will be required for occasional events such as section programming, all‑staff meetings, trainings, etc. This temporary position has an estimated end date of 1/31/2027, which will be evaluated based on performance and business need.

Join our dynamic team and contribute your organizational expertise to drive the success of this exciting initiative!

Responsibilities

• Coordinate all project‑related activities with a focus on seamless collaboration among team members, resources, and necessary equipment.
• Utilize strong organizational skills to enhance the flow of information and promote clear, efficient communication among the project team.
• Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships to assess and clarify project requirements, scope, and objectives.
• Ensure project satisfaction by consistently meeting needs throughout the project lifecycle.
• Proactively evaluate evolving organizational requirements and adjust project plans to ensure alignment with objectives and overall success.
• Maintain accurate and organized documentation of decisions, action items, and project milestones, ensuring transparency and informed decision‑making.
• Organize, attend, and actively participate in meetings to promote collaboration and ensure various perspectives are incorporated.
• Collaborate with the project team to develop comprehensive project proposals, including realistic timelines, schedules, and budgets.
• Coordinate project schedules to ensure adherence to deadlines and milestones, utilizing project management systems.
• Create clear and compelling presentation materials to communicate project updates, progress, and key milestones.
• Implement monitoring and tracking mechanisms to assess project progress, promptly addressing or escalating any issues that arise.
• Communicate complex project information in a clear and accessible manner to a variety of audiences.
• Process project‑related invoices, update budget tracking reports, and maintain organized project files for due diligence and financial reporting.

• Mission and culture contributor: First and foremost - we seek someone committed to the mission and vision of USTA New England.
• Great organizational skills and follow‑up: We seek someone who has a good foundation of methodical, personal organization that gives them the confidence to reach deadlines and achieve outcomes even when there are numerous other priorities.
• Excellent communicator: We seek someone who is skilled at and loves keeping everyone informed about what is going on and can do so succinctly, clearly, and compellingly. This includes written and verbal communication.
• Superstar Initiative: We seek someone who is self‑motivated,…