Travel Logistics and Events Manager

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs.

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Travel Logistics & Events Manager is responsible for leading, managing, and optimizing all aspects of corporate travel, event logistics, and executive support functions across the organization. This role oversees end-to-end travel operations, vendor management, policy compliance, and event planning for both internal and external business needs.

The ideal candidate is proactive, detail-oriented, solutions-focused, and able to operate with a high degree of confidentiality, professionalism, and independent judgment.

• Lead and manage all corporate travel operations, including airfare, hotel accommodations, ground transportation, and travel policy compliance.
• Develop and maintain company-wide travel processes, policies, workflows, and cost‑saving initiatives.
• Provide high‑touch travel support for executives, large training groups, field teams, and event participants.
• Analyze travel data to identify trends, savings opportunities, and areas for process improvement.
• Troubleshoot urgent travel issues, delays, or changes and provide 24/7 support during peak travel periods.
• Manage vendor relationships with airlines, hotels, rental car agencies, and travel management platforms.

• Lead planning, logistics, and onsite execution for corporate events—including trainings, sales meetings, conferences, leadership visits, and special projects.
• Build and manage event budgets; track expenses and prepare financial reconciliations.
• Source, negotiate, and manage vendors such as venues, hotels, transportation partners, A/V, and catering.
• Oversee end‑to‑end event logistics including agendas, attendee communications, transportation, accommodation, and onsite support.
• Conduct post‑event evaluations and implement continuous improvement strategies.

• Responsible scheduling and confirming meeting coordination, and executive scheduling as needed.
• Build professional reports, presentations, and travel analytics dashboards for leadership.
• Maintain organized and accurate documentation including contracts, budgets, schedules, and compliance files.
• Handle sensitive company information with confidentiality and discretion at all times.

• Provide onsite event support (up to 25–30% travel).
• Support cross‑functional initiatives related to travel, logistics, and corporate events.
• Perform additional tasks and special assignments as requested by leadership.

Education:

Minimum – High School or GED or equivalent required;
Preferred – None specified.

Experience:

Minimum – 4 years of event planning, coordination or related role.

• Exceptional organizational, multitasking, and project‑management abilities.
• Strong problem‑solving skills with the ability to pivot quickly.
• Proficiency in Microsoft Office Suite and travel/event management platforms (Concur, Navan, Cvent).
• Ability to work independently and collaboratively across departments.
• Excellent communication and interpersonal skills.
• Reliable, professional, and comfortable supporting leadership‑level stakeholders.
• Commitment to confidentiality, accuracy, and excellence of execution.
• Flexibility to support evening, weekend, or extended travel when business needs require.

• Sit while answering phones or reply to…