Campus Audio-Visual Coordinator

Location: Shepherdstown

Posting Details

Posting Information

Posting Number
S353P

Working Title
Campus Audio-Visual Coordinator

FLSA
Non-Exempt

Pay Grade
3

Advertised Salary
$38,000/yr

Position Status
Full Time

Appointment Length
12 Months

Department
Student Center/Conference Services

Job Summary/Basic Function

The Campus Audio-Visual Coordinator supports the successful execution of campus events by overseeing and operating audio-visual systems across campus facilities (excluding Frank and CCA I & II Centers). This position provides hands-on technical support for sound, projection, and live streaming systems; coordinates preventative maintenance and inventory; and assists users with AV needs for meetings, lectures, and special events. The coordinator also supports athletics events through scoreboard operation and livestream production.

In addition, this position serves in a shift-lead support role within the Student Center, assisting with the daily operation of the facility. The coordinator ensures excellent customer service, responds to facility issues, supports student staff, and serves as the primary point of contact for internal and external guests during assigned shifts.

Minimum Qualifications

• Associate or bachelor's degree from an accredited college or university.
• Demonstrated experience with sound, projection, and other audio-visual systems.
• Familiarity with livestream and scoreboard technologies (or willingness to learn).
• Strong technical troubleshooting and problem-solving abilities.
• Willingness to work evenings, weekends, and a variable flex schedule.
• Sound engineering training or ability to obtain within first year of employment.
• Strong interpersonal and communication skills.
• Strong organizational skills with the ability to manage multiple events, schedules, and equipment inventories simultaneously.
• Proficient technical writing skills to create clear documentation, user guides, and equipment procedures.
• Ability to lift and move equipment up to 50 pounds.

Preferred Qualifications

• Bachelor's degree in media/sound production or related field.
• Prior experience supporting live events in higher education or athletics.
• Familiarity with various industry-standard AV systems and protocols.
• Experience with livestream platforms.

Posting Date
10/13/2025

Close Date

Special Instructions Summary

Appointment to this position will be contingent upon a satisfactory background check.

We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:

o 13 paid holidays

o 15 days annual leave (vacation) per year

o 18 sick days per year and the flexibility to use that time to care for immediate family members

o Wide range of health insurance and other benefits

o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks

o Tuition waivers for employees and their dependents

Job Duties

Description of Job Duties

Audio-Visual Program:

• Maintain and operate audio, video, livestream, and projection systems in campus venues.
• Provide live event support including system oversight, setup, operation, and breakdown.
• Operate and maintain scoreboard and livestream systems for athletics events as needed.
• Offer training and assistance to faculty, staff, and students on AV system use and best practices.
• Troubleshoot equipment issues and perform basic repairs or escalate as needed.
• Maintain AV equipment inventory, usage logs, and maintenance schedules.
• Coordinate with campus stakeholders to meet technical needs for events.

Student Center Shift-Lead Responsibilities:

• Provide shift leadership support in the Student Center as needed to support facility mission.
• Serve as the point of contact for building users, guests, and event hosts for assigned shifts.
• Respond to and document incidents, facility concerns, or safety issues.
• Support student staff and setups to ensure they meet event and operational needs.
• Offer AV system guidance, assistance, and mentorship to student employees.
• Communicate efficiently/timely with supervisor about facility needs or challenges.
• Coordinate with other university departments as needed.
• Monitor building cleanliness, equipment function, and policy compliance.
• Open and secure the facility following established procedures.