Coordinator Academic Affairs-HVI
Job in
Evansdale, Monongalia County, West Virginia, USA
Listing for:
West Virginia University Hospital, Inc
Full Time
position
Listed on 2026-02-01
Job specializations:
-
Healthcare
Healthcare Administration, Healthcare Management
Job Description & How to Apply Below
Location: EvansdaleOverview
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Primary coordinator of provider offers, recruitment, and onboarding process. Requires an organized and well-coordinated person to support interview process, offer process, onboarding coordination, and integration with various other school, state, and legal authorities. This position will also have a heavy role in the key HVI events throughout the year and would require project management, managing budgets for events/projects, and working diligently toward a deadline.
Much of this responsibility will be of the utmost confidential nature and requires an ability to interact effectively with senior level management (Director of Business Operations, VP of HVI, Executive Chair).
MINIMUM QUALIFICATIONS
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
Bachelor s Degree in Business Administration, Healthcare Administration, or related field AND two years of healthcare, project management, or related experience OR Associate s Degree in Business Administration, Healthcare Administration, or related field AND four years of healthcare, project management, or related experience.PREFERRED QUALIFICATIONS
EXPERIENCE:
Experience in health careProject Management experienceExperience with Legal Documents (updating and writing)Event coordinating and planning experience - particularly fundraisers and/or medical/clinical conferences.Budgeting/finance experience to support physician compensation budget process.CORE DUTIES AND RESPONSIBILITIES
The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
Manages and tracks the physician offer process between various departments (School of Med., Legal, Contracting, Payroll, Physician Recruitment, Credentialing, IT, etc). Requires timely start, accurate payroll, and full integration of physicians as dually employed faculty.Advises HVI Senior Leadership of status of offers, recruitment, and onboarding - avoids issues to ensure providers complete all applicable documentation ahead of start date, ensures credentialing process is able to enroll providers with payors, and works with onboarding (admin team) to ensure the providers obtain appropriate access on when starting.Manages the offer process and utilizes technology to develop systematic ways of writing legal documents including but not limited to the School of Medicine Offer Letter, UHA Offer Letter, UHA Side Letter, UHA Recruitment Agreement, and the State K (state employment) Letter. Uses this as a resource to improve this process in facilitating HVI s goals of implementing smart technology.Oversees process as the provider signs and transitions to fully credentials to ensure no delays.Serve as the liaison for special events, coordinates and facilitates special events including but not limited to dinners, retreats, seminars, philanthropic, and charitable events for the HVI. (ex. HVI Gala, Academic Conferences, American Heart Walk, Community Screening Events, Visiting Professors and Special Guest Speakers).Assists in the development of event and project proposals and budgets, providing leadership with project plan progression.Assists in drafting and executing faculty contracts through the WVU School of Medicine Dean s Office, onboarding of new faculty, initiation and maintenance of international providers research scholar Visas (J-1, H1B, O1), and supports other academic functions as necessary.Assists with maintenance of faculty professional development, including expense reports and corporate purchase card reconciliation.Prepares timelines and proactively prepares for deadlines over the course of the year as well as some that may be years out upon termination of many contracts, privileges, and employment agreements.Plays key role in annual department…
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