Secretary II​/III​/Accountant II

Job Details

Position Title:

Secretary II/III/Accountant II

Job

Final date to receive applications:
Mar 16, 2026 11:59 PM (Eastern Standard Time)

Posted:
Mar 10, 2026 4:00 AM (UTC)

Starting Date:
Sep 10, 2024 (first start)

Expected

Start Date:

July 29, 2026

Pay Grade: E/F (Min. $31,228 - Max. $46,966 plus Accountant Supplement of $1,000.00 based upon classification and years of experience)

Benefits:
Competitive benefits package equal to approximately 35% of direct compensation.

Department:
Building

Reports To:

Building Principal/Supervisor

Schedule:

Monday - Friday, 8:00 am - 3:00 pm

Contract:

215 Days

Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping, etc. Also serves as the financial secretary handling material acquisition, cash handling, and record keeping.

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Student scheduling.
• Makes and receives telephone calls, takes messages, routes calls.
• Maintains school records and files for building, principal and related requirements.
• Distributes mail and district flyers.
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Orientates substitute teachers.
• Processes attendance/payroll for the building staff.
• Takes/transcribes notes for correspondence.
• Provides appropriate first aid needs.
• Attends Open House.
• Orders, processes, and maintains office materials and equipment.
• Maintains confidential records.
• Administers medication according to policy and regulations, if necessary.
• Operates standard office equipment.
• Takes in-service training as stipulated by contract.
• Works with Business office to process purchase order numbers, petty cash as delegated by the principal.
• Performs duties in accordance to contract, W. Va. Code, and policies.
• Other duties may be assigned.
• Follow Accounting Procedures for Public Schools in the State of WV as established by the State Board of Education (Policy 8100).
• Organize accounting records in numerical/alphabetical format.
• Issue receipts for all cash, check, and credit card funds received.
• Issue purchase orders and checks for disbursements.
• Retrieve school transportation invoices from BCS Travel Tracker system.
• Educate staff on order process for Amazon Business Prime platform.
• Set up credit card sale items in My School Bucks  system.
• Batch credit card receipts at least weekly.
• Maintain Chart of Accounts.
• Reconcile monthly bank statements.
• Record NSF checks when notified.
• Send invoices for receivable amounts due.
• Prepare bank deposits when funds on hand meet deposit thresholds.
• Obtain signatures for all required financial documents.
• Request W‑9s for all new vendor applicants.
• Prepare reconciliations for all ticketed events and fundraisers.
• Assist Faculty Senate with teacher allocations and maintenance of general faculty senate funds.
• Collect and remit consumer sales tax on all applicable sales.
• Prepare for annual examination of school records.
• Follow procedures to maintain confidentiality of all data.
• Verify budget codes and vendor addresses on all purchase orders.
• Verify invoices with receiving copies of purchase orders.
• Maintain alphabetical files on completed and pending purchase orders.
• Notify vendors regarding proper billing and credit of purchase orders.
• Receive invoices, audit for accuracy, and match with purchase order receipts approved for payment.
• Maintain a file on paid orders which includes copies of purchase orders and receipts/invoices.

• Adhering to appropriate safety, hygiene, and health standards and maintaining safety of work area.
• Adhering to schedules; being punctual.
• Demonstrating flexibility and adjusting to change.
• Adhering to implementing new responsibilities and assignments.
• Working cooperatively with the educational team and demonstrating courtesy and tact in interpersonal relations.
• Using good judgment and making sound decisions.
• Adhering to…