Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Industry: Architecture/ Property Management

Location: Newport

Hours: 10-15 hours per week (dependent upon experience),

Days: 2-3 days per week (Tuesday - Thursday)

Duration: Temp to Perm ( may be Permanent from the outset for the right candidate)

Duties:

Property Management Administration:

• Issue and maintain tenant contracts, issue rental invoices.
• Communicate with tenants over any issues or maintenance requests.
• Liaise with contractors and organise building cleaning, maintenance and safety checks.
• Manage utilities contracts and buildings insurance.
• Order and stock control of sundries.
• Process and pay supplier invoices.

Architectural Administration:

• First point of contact, telephonist duties, email and written correspondence.
• Booking appointments and diary management.
• Maintain project files and archive.
• Order and stock control of office supplies.
• Process and pay supplier invoices.
• Raise and issue client invoices.
• Manage business insurance.

May also include, dependent upon experience:

• Format drawings for client/ contractor distribution.
• Research and use of online portals.
• Assist in planning applications, producing supporting documentation including Planning and Heritage Statements, Flood Risk Assessments etc.
• Assist on site visits and surveys.

Experience:

• Must have a good level of administrative experience with strong communication and organisational skills plus good initiative, previous experience of architecture or planning and knowledge of building regulations is a distinct advantage.
• Must have a good level of computer literacy on MS Office with the ability to learn new software, experience of Drawing Express is an advantage.
• Flexibility with duties and willingness to learn is desirable.

If we think we can assist you, we will invite you to register with our agency, WP Recruitment & HR Ltd., in order to be considered for vacancies.

If you are already registered with our agency, please contact our office directly on for further details.