Facilities & Administrative Services Manager

Overview

Utah Housing Corporation (UHC) located in West Valley City, Utah is seeking a skilled and service-oriented, full-time, onsite Facilities & Administrative Services Manager to lead the effective operation of our facilities and administrative support functions. This leadership role is responsible for maintaining a safe, efficient, and high-quality physical environment while managing essential administrative services, vendor relationships, and a team of support staff.

• Lead, coach, and supervise administrative support staff, including recruitment, training, and performance management.
• Oversee the operation of administrative services such as mail, reception, document digitization, stationery, and office equipment, and develop policies and procedures to improve efficiency and service quality.
• Manage office supply and equipment procurement, inventory control, vendor contracts, and building access and security systems, including badge issuance and control.
• Facilities management of building systems (HVAC, security, fire protection, landscaping, appliances).
• Prepare for and execute relocation to a leased space, with facilities management responsibilities evolving after the move.
• Troubleshoot and resolve facility-related issues, coordinate maintenance and repairs with vendors, manage security systems and emergency response protocols, and ensure OSHA/UOSH compliance including health and safety programs and the Emergency Action Plan.
• Monitor custodial services to ensure cleanliness and adherence to standards, and manage facilities and administrative budgets.
• Vendor and contract management: maintain and negotiate contracts, obtain competitive bids per procurement policies, monitor vendor performance, and foster strong relationships.
• Serve as primary on-call contact for after-hours facility emergencies and ensure compliance with company policies and applicable laws; perform other duties as assigned.

• High school diploma and at least two years of college coursework or equivalent experience and/or certifications.
• Minimum four years of experience in facilities maintenance and administrative management; supervisory experience preferred.
• Proficiency in Microsoft Office (Excel, Word); ability to use and maintain basic hand and power tools; strong organizational, interpersonal, and problem-solving skills.
• Demonstrated DIY experience; ability to lift up to 50 pounds and perform physical tasks as needed.
• Valid Utah driver’s license and eligibility to operate a company vehicle.

Salary: between $65,978 to $86,297 annually, based on education and experience. UHC offers a comprehensive benefits package that includes employer contributions to Utah Retirement Systems (URS), PEHP traditional health plans, a high-deductible health plan with employer contributions to a Health Savings Account (HSA), dental and vision plans, flexible spending accounts for medical and dependent care, group term life and accident insurance, and options for 401(k), 457, IRA, and Roth IRA plans.

Other benefits include an onsite fitness center, a 1.6-mile walking path, 30 minutes of paid daily exercise time, an onsite market, flexible work hours, and a supportive coaching work environment.