Administrative Assistant - Community Development

Summary

Performs a variety of administrative duties to support Planning and Zoning staff, the Planning Commission, and Board of Adjustment. Answers phones, helps the public at the front counter, and assists planning staff in preparing for public meetings. Maintains the Planning and Zoning Division budget. This position works under the supervision of the Community Development/Planning Director.

Starting Pay: $21.21 - $24.35 additional pay depending on experience

Schedule: 4 x 10-hour shifts per week, Monday - Thursday, in office

Health, dental, and life insurance, PTO and paid holidays, vision reimbursement plan

Retirement: Utah Retirement Systems, Pension and/or 401(k)

Posting Close Date: May close anytime after January 21, 2026

• Answers phone calls, emails, and questions at the front counter.
• Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Uploads documents into OnBase (document management system).
• Ensures that digital files shared within the Division are organized, up-to-date, and accessible.
• Maintains Planning and Zoning Division budget.
• Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director.
• Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
• Ensures that required agendas and notices are prepared correctly and in a timely manner.
• Performs other related duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills.
• Ability to establish and maintain effective working relationships with employees and the public.
• Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.

• High School Diploma or equivalent.
• Two years' experience of administrative, office, or related work experience or any equivalent combination of education and/or experience.

• Possess a valid Utah Driver's License.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to sit, talk, and hear.
• Specific vision abilities required by this job include close vision.
• This position requires the ability to type, organize digital files, and converse on the phone for extended periods of time.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office environment requiring movement within the Department and City Hall.
• Requires light physical effort in an office atmosphere.
• Intermittent exposure to stress as a result of human behavior.

If you are reading this and hesitating to click "apply" because you do not check every box in the posting, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.