Maintenance Administrative Assistant

Join to apply for the Maintenance Administrative Assistant role at Gandara Center - Greater Springfield Area.

Hourly: $20 - $23

Full‑time

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community‑Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration. Whether entry‑level or leadership, Gandara provides the tools and resources to enhance your career growth and supports the community we serve.

• Retirement Plan (403(b))
• Health, Dental, Vision, Pet and Life Insurance
• Paid vacations
• Paid holidays
• 8 discretionary days
• Mileage Reimbursement

• Career Growth Opportunities
• Culturally Diverse population
• Clinical Licensing Support

The Maintenance Administrative Assistant provides essential administrative support to the Maintenance Department, ensuring smooth operations through accurate scheduling, work‑order management, safety compliance, and organized record‑keeping. This role is critical to maintaining a safe and efficient environment for staff and clients.

• Maintain safety documentation and ensure adherence to health center safety standards.
• Schedule and track safety inspections and preventive maintenance activities.
• File incident reports and assist with corrective action documentation.

• Receive, log, and prioritize maintenance work orders.
• Update and monitor work order status in the maintenance tracking system.
• Communicate with maintenance staff and vendors to ensure timely completion of tasks.

• Schedule preventive maintenance, repairs, and vendor appointments.
• Coordinate internal maintenance activities and maintain calendars for supervisors.
• Assist with meeting preparation and take minutes when required.

• Organize and maintain electronic and hard copy files for maintenance activities.
• Prepare reports on work order completion, safety checks, and inventory usage.
• Ensure accurate data entry into maintenance systems.
• Asset Management

• Answer and route calls related to maintenance inquiries.
• Order and track office and maintenance supplies.
• Prepare and modify documents including correspondence, reports, and memos.

• Associate's Degree or equivalent experience.
• 1-2 years of administrative support experience, preferably in facilities or maintenance.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Bilingual candidates encouraged to apply.
• Ability to maintain confidentiality and work in a fast‑paced environment.

• Entry level

• Full‑time

• Administrative
• Industries:
  Individual and Family Services, Mental Health Care, and Non‑profit Organizations

The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.