Payroll Specialist

ECF Engineering Consultants is a full-service engineering firm specializing in providing technical solutions to the Energy Markets and to the public and private sectors that require electrical and mechanical engineering support.

We serve those entities across an array of projects, offering consultation on technology utilization, design solutions for electrical and mechanical systems, public health systems, and equipment procurement and construction-phase services.

Position Overview:

We are seeking a detail-oriented and experienced Payroll Specialist to join our finance and human resources team. The ideal candidate will manage payroll processes accurately and efficiently, ensuring compliance with company policies and regulatory standards. This role requires proficiency with various payroll and accounting software, strong analytical skills, and a solid understanding of financial concepts. The Payroll Specialist is responsible for all payroll-related duties within ECF Engineering Consultants.

Primary duties include verifying, preparing, and processing bi-weekly payroll. It also involves administering the 401(k) program and handling various reporting duties. This position reports to the Human Resources Manager.

Essential Job Functions:

• Process regular (bi-weekly) and off-cycle payroll.
• Accurately record employee hours, wages, deductions, and benefits management.
• Calculating salary increases, bonuses, and overtime pay.
• Ensure compliance with tax laws and handle tax adjustments and filings.
• Generate reports on payroll metrics and support audits or internal reviews.
• Verify employees’ hours worked through Deltek VantagePoint and confirm their accuracy in ADP.
• Calculating pay increases, bonuses, and overtime pay.
• Performs withholding actions such as garnishments, voluntary contributions to benefits, and tax deductions.
• Confirm approval of overtime and PTO.
• Review timesheets and expenses, ensuring accuracy and adherence to guidelines and procedures.
• Apply all applicable with holdings for federal, state, and local taxes, retirement contributions, benefits, and garnishments.
• Coordinate with relevant corporate partners regarding W-2 forms and other payroll tax documentation.
• Resolve issues with timesheets, hours reported, charged time, pay slips, PTO balance, and other payroll matters.
• Assist employees with updates in ADP (beneficiary, address, direct deposit, etc.) when needed.
• Oversee the organization's 401(k) plan
• Manage and support Workers' Compensation processes claims.
• Conduct monthly and annual audits related to payroll, 401(k), workers' compensation, and benefit reconciliation.
• Collaborate closely with auditors by providing them with the requested information and records.
• Assist with the creation and management of reports for Human Resources and executive leadership.
• Monitor utilization rates (percentages) and payroll metrics for each department.
• Manage multiple state registrations in ADP for remote employees whose primary work location is outside Florida.
• Input data into the payroll system as required.
• Maintain accurate payroll records, pay history, tax documents, and time and attendance data.
• Ensure compliance with all federal, state (multi), and local payroll laws and regulations.
• Collaborate with HR to onboard new employees, update benefit enrollments, and handle changes.
• Performs other related duties as assigned.
• Assist the Controller with accounting tasks as needed.

Position Requirements:

• Bachelor’s degree in business administration, accounting, finance, or a directly related field. An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered.
• A minimum of two years of professional experience in payroll management, accounting, and timekeeping.
• A comprehensive understanding of human resources, labor laws, and regulations.
• Proficient understanding of payroll software, specifically ADP.
• Knowledge of payroll laws, tax codes and regulations, and accounting principles.
• Excellent verbal and written communication skills
• Proficiency in verifying information for accuracy and completeness, as well as identifying and rectifying errors.
• Possessing strong research and analytical skills.
• Attention to detail combined with strong numerical skills.