Project Administrator – Commercial Construction

Project Administrator – Commercial Construction

Location: On-site in West Palm Beach, FL

Our client is a nationally recognized general contractor and facility‑maintenance partner trusted by Fortune 500 brands coast‑to‑coast. Operating with the agility of a 10‑person core team supported by a custom Microsoft‑based platform, they deliver fast‑moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands‑on Project Administrator to keep field and office operations running smoothly.

• Coordinate procurement and buy‑outs for subcontractors and vendors.
• Draft and update project schedules, meeting minutes, and action logs.
• Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks.
• Support pre‑construction planning by securing resources and confirming permit requirements.
• Oversee punch‑list tracking and assemble close‑out packages for the client.
• Process subcontractor invoices and assist with monthly owner billings.
• Provide administrative backup to the project manager and field superintendent as needed.

• 3+ years of commercial construction experience in coordination, administration, or project management.
• Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field‑service software knowledge is a plus.
• Strong communication, follow‑through, and vendor‑relations skills that thrive in an unstructured, high‑accountability culture.
• Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams.

• Full medical, dental, vision, life, and generous PTO package.
• High visibility with senior leadership—your contributions directly impact client satisfaction and company growth.
• Stable pipeline of nationwide projects with marquee clients and minimal travel requirements.

This is a 100 % in‑office role at the company’s West Palm Beach operations hub. Expect a wear‑many‑hats atmosphere where initiative, reliability, and professional pride are valued above all else.