Purchasing Agent Iii

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Requisition No:871798

Agency:
Department of Health

Working Title:

PURCHASING AGENT III -

Position Number:

Salary: $45,474.26 (Includes CAD of $1,268.80)

This is Purchasing Agent III position, purchasing a wide variety of specialized and/ or unusual commodities and services including implementing technical or contractual policies and procedures. Evaluates and processes assigned purchasing requests for commodities and contractual services for the Palm Beach County Health Department (CHD) in accordance with laws, rules, policies, and procedures contained in the State of Florida's Purchasing Policy and applicable Department of Health's Operating Procedures.

Work is performed under the supervision of the County Health Dept Financial Admin-HLTH. This position requires independent judgment, initiative, applying general knowledge of business practices and skill in applying instructions to accomplish various job functions.

This position is designated as a sensitive position and is required to maintain confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) Information Security Policy, Protocols, and Procedures. Confidential Data Sets Include:
Social Security, Health, Clinical Information, Billing, and Epidemiology;
Maternal & Child Health; HIV/AIDS, TB & STD Case Reporting and Surveillance;
Vital Statistics;
School Medical Records; WIC;
Administrative;
Environmental Public Health and Outreach;
My Florida Market Place (MFMP).

Processes requisitions, purchase orders (PO), quotes and bids for the procurement of the Dental, Epidemiology, Safety, Environmental Scientific Equipment/supplies, membership dues/fees and educational/reference materials. Ensure purchasing principles of the Governor's One Florida Initiative are championed within the CHD. Factors to be considered in the evaluation of acceptable One Florida Performance including but not limited to, establish the One Florida "corporate culture" of awareness of vendor diversity in the procurement process within the CHD and increase of minority purchasing over the previous years.

Receives and reviews all requisitions for accuracy and completeness. Verify appropriate organizational EO and OCA codes. Determine method of purchase from BIDS, state contracts and quotes. Reviews and verifies specified prices on all items. Prepare, review, and enter data into My Florida Market Place (MFMP), generating purchase orders. Maintain P-card purchasing Transaction Log for tracking of expenditures by level 4 for monthly P-card reconciliation purchases.

Maintains logs of assigned annual purchase orders and works with field staff to ensure renewals are in place.

Assists in solving routine problems and brings unusual problems and administrative matters to the supervisor’s attention. Assists in the planning of work procedures. Maintains vendor contracts/price quotations and issues purchase orders. Confers with department heads to determine unusual commodity needs in terms of quality, quantity, and type of equipment.

Maintains vendor mailing list of eligible vendors and solicits bid proposals from these companies. Prepares complex specifications, legal advertisements, formal bid invitations, contracts, and correspondence regarding purchasing matters of a highly technical or scientific nature. Screens requisitions, purchase orders, bids/contracts, and reports for accuracy and conformance with agency policies and regulations.

Purchase a variety of highly technical and scientific equipment and materials.

Prepare written correspondence under the direction of higher level purchasing and general services authorities to vendors, suppliers and County Health Office (CHO) liaisons relating to problems with orders and delivery of products. Correspond daily with vendors and suppliers, regarding price quotes and quantity discounts, including delivery fees and schedules of items. Receives and maintains price quote computations and categorical item price listings.

Process requisitions through My Florida Market Place (MFMP) or Purchasing Visa Credit Card to determine source of procurement including but not limited to, verifying correct price and quantity for budgetary reporting and control. Upon disbursement of purchase order requests, forwards receiving reports to originator or CHD receiving staff for anticipation of delivery.

Continually reviews purchases to identify problem areas, which impede the timely completion of requisitions/purchase order process and eliminate corrective actions or barriers. Reviews proposed competitive solicitations and recommended changes pursuant to applicable purchasing laws, rules and departmental policies and procedures.

Monitors and reviews purchase orders upon completion for discrepancies in billing, shipping and prompt receipt of merchandise. This involves…