Executive Personal Assistant

Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations. This is a trusted, high-touch role requiring exceptional organization, strong communication skills, and the ability to seamlessly coordinate across executives, assistants, and household staff. The ideal candidate thrives in a fast-paced, ever-evolving environment and anticipates needs before they arise.

Personal & Executive Assistant

West Palm Beach & Palm Beach, corporate office with travel to nearby residence

In‑person 8:30 – 5:30 PM EST. Flexible remote arrangement during the summer while the principal is out of town. Must be available online during travel and key events as needed.

• Manage complex calendars across multiple individuals, coordinating closely with senior assistants and household staff
• Oversee personal and professional appointments, ensuring schedules are accurate and up to date
• Coordinate all travel, dining, and hotel arrangements from start to finish
• Prepare expense reports and confirm reservations and appointments
• Plan and execute social functions, private gatherings, and family events
• Greet and manage guests in both office and home settings with professionalism
• Serve as liaison between office administrators and household staff
• Coordinate deliveries and pick‑ups including mail, parcels, and dry cleaning
• Conduct research and source requested items, including online and personal shopping
• Assist with planning and execution of private and social events
• Track and manage incoming and outgoing correspondence, ensuring proper archiving or disposal
• Research and summarize information on various topics and maintain related files
• Travel to various residences as needed

• Minimum of three years of similar experience, ideally within a family office or high‑level personal support environment
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office and overall technical fluency with apps and smartphones
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities efficiently and exercise sound judgment
• Proactive, confident, and solutions‑oriented
• Flexible with hours and responsive to last‑minute changes
• Comfortable working independently while collaborating with a broader team

Please submit your resume for consideration!